AS White Global Hiring! Full Time Executive Assistant in Federal Territory - Ricebowl

Looking for a role where no two days are the same? Become a trusted partner to senior leadership, driving operational excellence, managing strategic priorities, and enabling executive success in a growing global business!

The Opportunity

As an Executive Assistant, you will serve as a strategic support to senior executive, providing high-level executive, operational, and administrative support that enables effective decision-making and business execution. Beyond managing schedules and communications, you will anticipate needs, coordinate key initiatives, facilitate stakeholder engagement, and ensure priorities are executed seamlessly.

Why join us?

• Proudly Great Place to Work certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10-Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work-life balance matters
• Level up with LinkedIn Learning and tailored training

Staff Testimonial

“Working for the best client and loving what you do makes everything enjoyable at work.”- Senior Broker, ASW Philippines.

What You’ll Do

• Provide high-level administrative and operational support to senior executive, proactively managing priorities and ensuring the efficient execution of day-to-day operations.
• Manage complex calendars, travel, meetings, and executive logistics while anticipating conflicts and optimising schedules.
• Prepare and coordinate communications and business correspondence.
• Act as a key point of contact for internal and external stakeholders, maintaining professional communication and relationships.
• Monitor executive priorities, track deadlines, and proactively follow up on outstanding tasks and deliverables.
• Handle confidential information with the highest level of discretion, professionalism, and integrity.
• Support business operations through document management, record keeping, and general administrative activities.
• Perform other administrative and executive support duties as assigned to meet business needs.

Key Criteria

• Proven experience as an Executive Assistant or similar role supporting C-suite/senior executives.
• Experience working in a fast-paced corporate, consulting, professional services, or multinational environment.
• Exceptional organisational, planning, and prioritisation skills, with the ability to manage competing demands.
• Strong business communication skills, both written and verbal, with the confidence to engage stakeholders at all levels.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience using collaboration and project management tools is highly regarded.
• High level of professionalism, discretion, sound judgment, and confidentiality.
• Proactive, resourceful, and able to anticipate executive needs with minimal direction.

Work Setup:

• Mid Valley, Kuala Lumpur; Fully Onsite
• Monday-Friday; 7am-4pm MYT working hours (may need flexibility depending on business requirements)