SNL Global Hiring! Full Time Admin Assistant (Contract 6 Months) in Selangor, Earn up to MYR 1,900 - Ricebowl

Location : Hotel Le-Shore, Pasir Penambang, Kuala Selangor.

Job Requirement:

• Minimum Diploma in Business Administration, Management, or a related field.
• Previous experience in an administrative or office support role is an advantage.
• Good knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Well-organised, detail-oriented, and able to manage multiple tasks.
• Able to maintain proper filing and handle confidential documents.
• Good time management and problem-solving skills.
• Able to work independently as well as in a team.
• Willing to learn and adapt to new tasks and responsibilities.
• Contract for service (6 months)

Duties and Responsibilities:

1. Administrative and Clerical Support

• Provide administrative support and manage daily office documentation.
• Maintain filing systems, databases, and records with accurate data entry and documentation.
• Prepare correspondence, reports, presentations, and business documents.
• Monitor operational, inventory, purchasing, and asset records, ensuring data accuracy.
• Generate weekly, monthly, and ad-hoc reports for management.
• Ensure compliance with company policies and administrative procedures.

2. Meeting and Event Coordination

• Coordinate meeting schedules, appointments, and departmental activities.
• Prepare meeting agendas and distribute relevant documents to participants prior to meetings.
• Attend meetings when required and record accurate meeting minutes.
• Distribute meeting minutes and follow up on action items to ensure timely completion.
• Assist in organizing company events, staff meetings, training sessions, and other internal activities.

3. Communication and Correspondence Management

• Handle incoming telephone calls, emails, and general inquiries in a professional manner.
• Coordinate communication between departments, management, suppliers, customers, and external stakeholders.
• Draft professional correspondence and respond to routine inquiries.
• Maintain effective communication channels to ensure smooth information flow within the organization.
• Assist in managing official company correspondence and documentation.

4. Purchasing and Procurement Support

• Assist in sourcing quotations and obtaining pricing information from suppliers and vendor
• Prepare Purchase Orders (POs) and monitor order status.
• Coordinate with suppliers regarding deliveries, pricing, invoices, and product availability.
• Maintain procurement records and vendor databases.
• Verify received goods against purchase orders and delivery orders.
• Monitor purchasing activities to ensure compliance with company procedures and budget requirements.

5. Inventory and Assets Management

• Maintain and update inventory, asset, and stock records in accordance with company procedures.
• Monitor stock levels and coordinate replenishment with relevant departments when required.
• Conduct and support periodic stock counts, inventory verification, and asset audits.
• Register, track, and maintain company assets, equipment, and office supplies, including asset movement, disposal, and maintenance records.
• Investigate inventory discrepancies, prepare variance reports, and ensure accurate and timely record updates.
• Support the implementation, maintenance, and continuous improvement of inventory and asset management systems, processes, and procedures.

6. Financial and Administrative Support

• Assist in managing petty cash transactions and maintaining proper records.
• Verify invoices, receipts, and supporting documents for completeness and accuracy.
• Prepare documentation required for payment processing and financial reporting.
• Monitor administrative expenses and maintain expense records.
• Support finance-related administrative functions as assigned.

7. Contracts & Licensing Administration

• Coordinate the renewal of vendor agreements, service contracts, and software licenses to ensure uninterrupted operations.
• Monitor contract and license expiry dates and maintain an updated renewal schedule.
• Liaise with vendors, service providers, and relevant authorities regarding agreement and licensing renewals.
• Prepare, organize, and maintain contracts, agreements, licensing documents, and related records.
• Ensure all contract and licensing documentation is accurate, complete, and properly filed.
• Assist in the review and processing of documents for management approval prior to contract or license renewal.
• Maintain records of subscriptions and licenses, including platforms such as Microsoft, Canva, and MyKKP, ensuring timely renewals and compliance.

8. Training and Administrative Support

• Assist in coordinating staff training programs, workshops, and development activities.
• Prepare training schedules, attendance records, and training documentation.
• Support onboarding activities for new employees by preparing required documentation.
• Maintain employee records and administrative files as assigned.

9. Documentation Management

• Ensure company documents are properly controlled, maintained, and archived.
• Prepare and manage administrative documents, including forms, notices, handover documents, official letters, and vendor correspondence.
• Maintain and organize company records and documentation in accordance with the company's filing structure, and document management procedures.

Perform any other duties related to the field as assigned by the manager and management.

Pay: RM1,800.00 - RM1,900.00 per month

Work Location: In person