Skrine Recruits Hiring! Full Time Administrative Executive - Assistant in Federal Territory - Ricebowl

Job Description

• Reports to Ops & Admin Manager in all areas of Operations and Administration matters and to seek approval prior any implementations.
• Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management.
• Liaise with Bar Council, KL Bar and insurer on Lawyers’ Practice certificate application, payment of their membership fees, Potential Claim Notification and etc.
• Liaise with hotel and travel agents for corporate rates.
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
• Liaise with suppliers and vendors on the order deliveries, payment, office maintenance and repairs of office equipment.
• Liaise with Building Management on parking arrangements, maintenance, repair and security issues.
• Prepare Audit verification/ Due Diligence memo, compile report, prepare letter and send to Auditors/ clients.
• Organize meetings and functions, arrangements for meals or refreshments as required.
• Able to work as a team and build good work relationships within the department.
• Check monthly claims/ report before submitting to Ops & Admin Manager for approval.
• Prepare monthly report and submit report within deadlines.
• Constantly improve and maintain a more effective way for filing system in updating records, filing and prompt file retrieval.
• Handle requests, feedback, and queries quickly and professionally
• Handle sensitive information in a confidential manner
• To carry out other duties as and when assigned by EXCO, COO and Ops & Admin Manager.

Job Requirements

• Candidate must possess at least Certificate / Diploma or equivalent.
• Good command in Bahasa Malaysia and English, both written and spoken.
• Strong organizational skills and the ability to collaborate effectively and work in a team.
• Good communication and interpersonal skills with ability to interact with all levels.
• Proficient in MS Office Word, Excel, PowerPoint and Outlook.
• Possess a positive attitude, initiative and motivation.
• Independent and willing to work with minimum supervision – quality and quantity of work equally important.