China Construction Development (M) Hiring! Full Time HR - Admin Assistant in Federal Territory - Ricebowl

Job Responsibilities:

Utilities & Accommodation:

• To ensure all utility bills on each construction sites are paid on time. For example, rental of water dispenser, rental of the photocopier, water bill and electricity bill.
• To ensure staff accommodation is well-maintained and make sure monthly accommodation utility bills pay on time.  
• To liaise with site admin on site issue and company asset such as water dispenser, printer, electricity, water bill and etc.
• To solve problem arising from staff accommodation issue, and able to immediately liaise with agent or owner about renting or handover requirements.
• To keep track on the tenancy agreement and renew or termination in a timely manner.
• To ensure HQ utilities pay on time.
• To liaise with finance department regarding to calculation problems, SOA problem and unit account problem.

Company Asset & Stationary & Maintenance

• To ensure HQ office assets are in good condition all time.
• Replenish stock for pantry items, all papers and stationary.
• To ensure water dispenser & printer service in a timely manner.
• To source for third parties for air-conditioner servicing, repairing & replacement when required.
• To liaise with building management about office work permit, management fee, access card, announcement and etc.

HR Administration

• To ensure that all staffs’ medical claim and reimbursement form is properly submitted with full supporting document.
• To assist on dissemination OT claim form to HQ & site admin and collect back for payroll.
• To arrange drivers’ dispatch’s schedule for sending and receiving document for HQ staff and other necessary duty.
• To assist and liaise with HR department in company event or training when required.
• To assist HR for staff issue about OT, leave and staff medical invoice/receipt and liaise with panel clinic.
• To assist HR administration tasks from time to time.

Requirement:

• Minimum Diploma or Degree in Business Studies or equivalent.
• At least 1 – 2 years working experiences in relevant field.
• Proficiency in Microsoft Office.
• Able to speak Mandarin, English & Bahasa Malaysia.
• Candidate must have self-initiative, hunger for learning, good attitude, punctual and BOLD.
• Able to work independently with minimal supervision.
• Good in communication, negotiation and problem-solving skills.
• Preferable experiences in ISO documentation.
• Able to start work immediately or short notice is preferred.