InterContinental Hiring! Full Time Engineering Coordinator in Pulau Pinang - Ricebowl

Specific Accountabilities

• Coordinates and distributes work orders to technical staff whenever required Day-to-day secretarial work including typing, filing, telexes, faxes, telephones, etc.
• Ensures distribution of documents, letters, telexes, faxes, memos, and information etc. on timely basis.
• Arranges internal and external appointments.

1. Administration & Regional Support

Document Translation: Translate incoming mail, documents, and articles as required.

Record Keeping: Ensure the safekeeping and proper filing of all contracts, financial records,

energy reports, and other critical documentation.

Regional Files: Assist in maintaining regional files and follow up on monthly reporting from

other hotels within the region.

Office Supervision: Oversee the usage of stationery and the photocopy machine within the

engineering department.

Executive Assistance: Assist in handling administrative matters related to the duties of the

Regional Director of Engineering as requested.

2. Inventory & Storekeeping

Storage Optimization: Ensure all merchandise and materials are stored under optimal

conditions and are ready for distribution.

Receiving: Verify the quantities of all arriving materials against delivery documents.

Inventory Control: Maintain a complete inventory system utilizing identifying labels that include

item number, name, issue unit, and minimum/maximum stock levels.

Issuing Goods: Ensure all items issued from stores are backed by properly completed

storeroom requisitions, ensuring code numbers are clear and the "issued by" section is signed.Logging: Record each requisition before providing a copy to the recipient and updating the

logs.

Re-order Verification: Physically verify stock levels for items at their re-order point before

submitting the list to the Director of Engineering (DE) or their delegate.

Financial Reporting: Prepare monthly store inventory reports adhering strictly to established

storekeeping accounting rules.

3. People Management & Compliance

Attendance Tracking: Prepare monthly staff attendance records as needed.

Schedule Adherence: Ensure punctual attendance and strict adherence to duty schedules by

all subordinate staff.

Grooming Standards: Ensure personal grooming and hygiene standards are met, conducting

morning spot checks as necessary.

Policy Enforcement: Guarantee hotel rules, regulations, and house rules are fully followed,

actively preventing policy infringements including, but not limited to:

Sleeping while on duty.

Arriving late at the start of a shift or departing early at the end of a shift.

Neglecting or failing to follow up on guest complaints.

Failing to adhere to hotel grooming standards.

Responsible Business

• Be aware of the duty of care and adhere to IHG's various workplace health and safety related policies and procedures.
• Be familiar with property safety, first-aid and fire and emergency procedures and operate equipment safely and sensibly.
• Complies with hotel's Health, Safety & Hygiene Policy.
• Ensures that all storage areas are clean and maintain high standards of hygiene.
• Perform other duties as assigned by superiors.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.