Admin Assistant

Company: GoalSetterz Business Solutions Pte. Ltd.

Location: Whitley Road, Singapore

Employment Type

• Full-Time, Contract

Contract Period

• 1 September 2026 – 31 August 2027

• Renewable for an additional 12 months

Working Hours

• Mondays to Thursdays: 9.5 hours per day (inclusive of 1-hour lunch break)

• Fridays: 9 hours per day (inclusive of 1-hour lunch break)

• Working hours will be scheduled between 7:00 AM and 6:00 PM, subject to mutual agreement.

• Off on Saturdays, Sundays and Singapore Public Holidays.

Job Summary

We are seeking a proactive and customer-focused Admin Assistant to provide front desk reception and administrative support. The successful candidate will ensure the smooth day-to-day operation of the office by handling reception duties, document management, inventory control and general administrative tasks.

Key Responsibilities

Front Desk & Reception

• Attend to visitors, staff and external enquiries professionally.

• Handle incoming calls and direct enquiries appropriately.

• Receive, distribute and manage documents, parcels and deliveries.

• Maintain a clean, organised and welcoming reception area.

Administrative Support

• Perform filing, document management and record maintenance.

• Carry out data entry and maintain administrative records.

• Assist with routine HR administrative duties.

• Monitor and replenish stationery and office supplies.

• Manage pantry inventory and ensure adequate stock levels.

• Provide administrative and logistical support for meetings, events and office activities.

• Assist senior management with ad hoc administrative tasks.

• Maintain the cleanliness and readiness of assigned office areas.

• Perform any other duties assigned to support office operations.

Requirements

Qualifications

• Minimum GCE 'O' Level or equivalent.

Experience

• Preferably at least 3 years of experience in administration and front desk support.

• Experience in a school environment will be an added advantage.

Skills

• Proficient in Microsoft Office (Word, Excel and PowerPoint).

• Familiar with Google Mail and web browsers such as Chrome and Microsoft Edge.

• Good spoken and written English.

• Excellent communication and interpersonal skills.

• Organised, meticulous and able to multitask.

• Positive attitude with strong customer service skills.

• Able to work independently and as part of a team.