Lenovo Hiring! Full Time Administrative Assistant II in Hong Kong - Ricebowl

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

1. Calendar and Meeting Coordination

• Manage and maintain calendars for 2–3 senior employees.

• Schedule internal and external meetings, ensuring effective prioritization and optimal calendar management.

• Coordinate meeting logistics, including meeting room reservations, virtual meeting setup, and distribution of invitations.

• Monitor scheduling conflicts and proactively recommend solutions.

• Coordinate with internal and external stakeholders to ensure meeting readiness and attendance.

2. Travel Arrangement

• Coordinate domestic and international business travel, including flights, hotels, ground transportation, and visa applications where applicable.

• Prepare and maintain detailed travel itineraries and supporting documentation.

• Ensure travel arrangements comply with company travel policies and budget guidelines.

• Assist with travel changes, cancellations, and urgent travel-related issues.

3. Expense Claim Processing

• Prepare, review, and submit expense claims for assigned senior employees accurately and on time.

• Verify receipts and supporting documentation to ensure compliance with company policies.

• Track claim status and follow up on approvals, reimbursements, and exceptions.

• Maintain organized records of expense submissions and related documentation for audit purposes.