Harvey Norman Malaysia Hiring! Full Time Human Resources [Payroll] Executive in Selangor - Ricebowl

Company Description

Harvey Norman is a leading Australian retail brand with 40 stores across Malaysia, including a flagship outlet at Mid Valley Megamall. The company offers electrical, computers, furniture, and bedding products under one roof, focusing on delivering a distinctive in-store experience. Customers benefit from a 14-day exchange policy, price guarantee, product reservation, same-day delivery, and Product Care protection, making it easy to shop with confidence. Harvey Norman has a strong international presence in Australia, New Zealand, Ireland, Croatia, Slovenia, Singapore, and Malaysia, providing diverse career exposure in a dynamic retail environment.

Scope and General Purpose of the Job

The Human Resources Executive assists with the administration of the day-to-day operations of the human resources functions and duties. The HR Executive carries out responsibilities in some or all the following functional areas: departmental development, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment.

Main Duties and Responsibilities

• Review, monitor, and update employee leave and time attendance records in the HR system accurately and within the stipulated timeline.
• Verify, calculate, and process employee overtime applications in accordance with company policies and procedures.
• Maintain systematic filing and proper documentation of all branch-related records and correspondences.
• Ensure employee information and records are accurately maintained and regularly updated in the HR system.
• Ensure all employee personal files are complete, up to date, and compliant with company documentation requirements.
• Coordinate with the IT Service Desk to facilitate system access transfers, activation, and deactivation for employees.
• Prepare, review, and issue employment-related letters, including confirmation, transfer, promotion, and other HR correspondence.
• Liaise with insurance providers and update monthly staff movement records to ensure accurate employee coverage.
• Coordinate with relevant authorities, including the Labour Department, to lodge complaints and manage cases involving absconded employees.
• Review and verify employee allowances and claims to ensure accuracy, legitimacy, and compliance with company policies.
• Prepare onboarding, offboarding, and staff movement checklists, and ensure timely distribution to relevant departments and branches.
• Communicate proactively with department managers regarding staff movements to facilitate manpower planning and operational continuity.
• Prepare and disseminate company announcements, memos, policies, and staff movement notifications (e.g., new hires, resignations, transfers, redesignations, promotions, and terminations) as required.
• Monitor the Employee Referral Programme and process referral payouts upon successful completion of confirmation and probation requirements.
• Compile and generate HR reports related to headcount, employee turnover, recruitment, and new joiners.
• Assist in payroll administration by preparing and verifying payroll-related reports and supporting documentation.
• Assist in employee relations matters, including disciplinary investigations, domestic inquiries (DI), and misconduct cases.
• Coordinate and support meetings and HR-related activities, including scheduling, agenda preparation, minute-taking, and distribution of meeting materials.
• Perform any other ad hoc duties, assignments, or projects as assigned by the Supervisor or Management from time to time.

Requirement

• Willing to work in Menara Harvey Norman, PJ
• Preferable 3 to 5 years of relevant working experience.