全职 Assistant Executive-Secretary 工作, 薪水 up to MYR 3,500, HICOM Diecastings Selangor 公司招聘中 - Ricebowl

JOB POSITION

Personal Assistant (PA to CEO)

JOB PRINCIPLE

Responsible for providing high-level administrative, operational, and strategic support to ensure the smooth daily operations of the CEO’s office. This role suits a proactive and well-organized individual with strong communication skills and the ability to handle confidential information with professionalism, integrity, and discretion. The successful candidate will work closely with senior leadership and play a key role in supporting the company’s overall effectiveness.

JOB SCOPE

1. Executive & Administrative Support

• Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate travel arrangements, including flights, hotel bookings, transport, and travel itineraries.
• Prepare meeting agendas, minutes, and action plans, ensuring timely follow-ups.
• Handle and prioritize the CEO’s emails, calls, messages, and correspondence.

2. Communication & Liaison

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage professional communication on behalf of the CEO.
• Ensure smooth information flow across departments, senior management, and partners.
• Address inquiries, escalate urgent matters, and monitor deadlines.

3. Documentation & Reporting

• Prepare reports, presentations, proposals, and briefing notes required by the CEO.
• Maintain an accurate filing and documentation system (digital and physical).
• Compile data and information from various departments for decision-making purposes.
• Conduct research and provide summaries or analysis when required.

4. Meeting & Event Coordination

• Organize and coordinate executive meetings, board meetings, conferences, and company events.
• Ensure all logistics are in place (venue, equipment, materials, refreshments, etc.).
• Record and distribute minutes, monitor action items, and ensure timely updates from stakeholders.

5. Project & Task Management

• Assist the CEO in planning, monitoring, and executing strategic projects.
• Track progress of key initiatives and ensure alignment with deadlines.
• Coordinate with managers and departments for updates, approvals, and deliverables.
• Identify potential issues and help propose solutions for smooth workflow.

6. Confidentiality & Professional Handling

• Manage sensitive and confidential information with utmost discretion.
• Uphold professionalism in all communication and interactions.
• Support the CEO with occasional personal tasks, errands, or private matters when necessary.

7. Office Management & Support

• Ensure the CEO’s office operations run efficiently and are well-organized.
• Maintain office supplies, files, and materials required for daily duties.
• Assist in handling visitors, VIP guests, or government agencies.

Requirements Qualifications

• Diploma/Degree in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years experience as Personal Assistant, Executive Assistant, or similar role.
• Strong command of written and spoken English & Bahasa Malaysia.
• Proficiency in MS Office (Word, Excel, PowerPoint), scheduling tools, and email systems.

Skills & Competencies

• Excellent organizational and multitasking skills.
• Strong communication, interpersonal, and customer service skills.
• High level of discretion, integrity, and confidentiality.
• Ability to work under pressure and manage tight deadlines.
• Strong time management and ability to prioritize tasks effectively.
• Proactive, resourceful, and able to work independently.

Additional Advantages

• Career development
• Experience supporting senior-level executives.
• Ability to handle corporate and personal matters efficiently.
• Strong problem-solving and decision-making abilities.
• Knowledge of business operations and company management.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Professional development
• Vision insurance

Experience:

• Personal Assistant: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person