Etiqa Insurance And Takaful Hiring! Full Time Executive, Board Admin - Operations in Federal Territory - Ricebowl

We are seeking a highly organized and proactive Administrative Executive to drive departmental efficiency and lead executive hospitality. This multifaceted role requires a candidate who can balance core administrative management with meticulous F&B coordination for board meetings, ensuring a seamless, premium experience for our board members and senior leadership.

Job Description

• Meal Planning & Sourcing: Organise, source and place orders for all board-level and senior management committee meetings, including breakfasts, luncheons, and afternoon tea/coffee breaks.
• Logistics & Setup: Manage all meal logistics, including arranging food delivery, ensuring timely service, and meticulously setting up and plating food and beverages in the dining room/foyer.
• F&B Inventory: Manage the inventory of all snack supplies for board/committee meetings.
• Financial Management (Food & Beverage): Process all related payments, track expenditure, and maintain detailed records for all F&B purchases under the purview of the Corporate Secretarial department.
• Administrative Support: Provide administrative support to the department, including filing, managing correspondence, and organizing documentation.
• Payment & Invoicing: Handle various departmental financial administration tasks such as processing invoices and preparing payment requests, amongst others.
• Order Placement: Procure and manage orders for office supplies, stationery, and other operational necessities.
• Ad-Hoc Tasks: Take ownership of any additional administrative tasks or special projects as requested by the Line Manager and/or General Counsel.

Qualification / Requirement

• A Bachelor's Degree in Business Administration, Hospitality Management, or a related field is highly desirable.
• Candidates with demonstrable administrative experience (3+ years) combined with previous professional experience in high-end catering and/or hotel service are strongly encouraged to apply.
• Certification in Food Safety/Hygiene is a strong advantage.
• Fresh graduates are encourage to apply