A-Look Eyewear Hiring! Full Time Corporate Sales Admin in Selangor - Ricebowl

Key Responsibilities

Sales Administration & Billing

• Manage corporate customer billing processes, including cashless payment transactions, corporate purchase programs, and account-related documentation.

• Coordinate closely with retail stores to ensure accurate and timely processing of corporate sales orders and billing.

• Prepare, verify, and process quotations, proposals, sales confirmations, invoices, statements, purchase documents, and other sales-related documentation.

• Follow up on billing matters, outstanding documents, payment discrepancies, and account-related requirements.

• Support continuous improvement of corporate sales processes, documentation flow, and administrative procedures.

• Ensure the smooth day-to-day running of Corporate Sales office administration.

• Perform any other duties and responsibilities assigned by the Corporate Sales Manager or Management Team from time to time.

Customer & Account Management

• Liaise with corporate clients to handle inquiries, provide product information, and follow up on sales opportunities and account requirements.

• Maintain proper documentation and records for corporate accounts, including customer profiles, sales reports, transaction histories, and contractual documents.

• Follow up on customer requests, order status, delivery timelines, and service-related matters to ensure a high level of customer satisfaction.

• Assist the sales team in handling customer feedback and complaints, ensuring timely follow-up and effective resolution.

Sales Coordination & Reporting

• Support the Corporate Sales team in managing day-to-day administrative activities, sales coordination, and operational requirements.

• Monitor and track corporate sales activities, including quotations, proposals, purchase confirmations, sales orders, and delivery schedules.

• Prepare sales reports, billing reports, account performance summaries, and activity trackers for management review.

• Assist in monitoring key account performance and sales targets.

Corporate Program & Store Coordination

• Coordinate with retail stores to support corporate customer visits, eyewear purchases, employee benefit programs, and redemption processes.

• Assist in managing corporate eyewear programs, employee optical benefits, company partnerships, and promotional campaigns.

• Work closely with internal departments, including Retail Operations, Finance, Logistics, and Marketing, to ensure smooth execution of corporate sales activities.

Corporate Roadshows & Event Support

• Provide administrative and operational support for corporate roadshows, vision screening events, eyewear promotions, and corporate engagement activities.

• Coordinate event logistics, promotional materials, and store participation.

• Prepare event materials, sales kits, and marketing collateral for roadshows and corporate client meetings.

• Attend and provide on-site support for corporate roadshows and events when required.

Qualifications & Requirements:

• Minimum qualification of SPM, candidates with a Diploma in Business Administration, Sales & Marketing, Secretarial Studies, or a related field will be highly considered. Additional relevant certifications are an added advantage.

• Fresh graduates are encouraged to apply, candidates with 1–2 years of experience in sales administration, customer service, or a related field are preferred.

• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint, with the ability to prepare reports, presentations, and sales-related documentation.

• Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced corporate environment.

• Excellent attention to detail with strong analytical and problem-solving abilities.

• Strong written and verbal communication skills, with the ability to communicate effectively with internal teams, clients, and stakeholders.

• Ability to manage multiple tasks efficiently while maintaining accuracy and a high level of professionalism.

Key Competencies:

• Sales administration and operational support

• Billing, invoicing, and documentation accuracy

• Customer service and client communication

• Coordination and stakeholder management

• Time management and task prioritization

• Attention to detail and problem-solving skills

• Sales reporting and tracking

• Microsoft Office proficiency

• Teamwork and collaboration