Genesis Spectrum Hiring! Full Time Account, HR - Admin Manager in Selangor - Ricebowl

1)  Accounting

• Coordinates daily, weekly, and monthly account activities of the accounts team including timely and accurate accounts payable, accounts receivable, bank reconciliation of all corporate accounts, cash flow planning, disbursements, invoicing, and monthly profit & loss accounts.

• Liaise with customer and vendors / sub-contractors to resolving invoice discrepancy and follow up on collection / outstanding payments to ensure a healthy cash flow.

• Review all project costing / billings / collections / receivables / payables and generate forecast vs actual sales project performance with project teams to highlight current progress.

• Oversees the processing of utilities, office expenses, project billings, purchase order issuance and contract tender / performance bond application to ensure timely and accurate progress claim, payment summary and final account statement to vendor / sub-contractors.

• Liaise with relevant external parties such as the auditors, bankers, tax agents, company secretary, solicitors and statutory bodies such as the Inland Revenue Board to ensure all legal and regulatory / statutory compliance.

• Liaise with bankers on the monitoring of the company’s bank facilities and to obtain information on loans and new facilities that will benefit GSSB.

2)  Monthly Reporting

• Responsible for preparation and timely delivery of month-end closings, annual budget and forecast and other financial reporting activities to Finance Director.

• Monitors and works with team members to ensure timely and accurate preparation / submission / delivery of Monthly Management Report, Annual Tax Returns, Annual Year End Accounts.

• Coordinate with tax agent on annual tax estimate, tax revision and annual tax computation and filing.

• Responsible for year-end audit, preparing audit schedule and statutory financial statements to facilitate the audit process.

3)  Administration

• Oversee the ISO documentation control and ensure procedures are followed according to the requirements and facilitates the ISO audit process.

• Liaise with company secretary to resolve administrative issues (i.e. company property).

• Liaise with relevant authorities on Company Properties.

4) Managing Personnel

• Guide and work with the Accounts and Admin executives to ensure the smooth running of all aspects of financial and accounting operations, human resource functions and general administration of the company.

• Establish good teamwork between accounts, admin and project teams.

• Oversee the interviewing, recruitment, and training of accounts and admin personnel.

• Supervise and direct the day-to-day operation of the accounts and admin team.