Links Recruitment Hiring! Full Time Administration Assistance in Hong Kong - Ricebowl

As a proud member of the Ascentium Group, we stand at the forefront of innovation in Human Capital Solutions. With a forward-thinking approach, we deliver a tailored suite of services that empower our clients to thrive in today’s fast-changing business landscape.

Our client is a fast-growing Hong Kong-based hedge fund manager specializing in Asia macro investment strategies, with a focus on foreign exchange and interest rate trading. They are seeking a proactive and detail-oriented Administrative Assistant to support their business operations. This is a dynamic and hands-on role offering a stable and collaborative working environment, with broad exposure across office administration, HR, finance, and fund operations.

Key Responsibilities:

• Assist with monthly payroll administration, including salary preparation, overtime tracking, and expense disbursements.
• Handle tax return filings (e.g., IR56B/E/F/G forms) and maintain compliance with Inland Revenue Department (IRD) regulations.
• Manage the enrollment, calculation, and timely allotment of Mandatory Provident Fund (MPF) schemes. Administer the company's group medical insurance plans for staff.
• Assist with the end-to-end on-boarding workflow for new hires (preparing employment contracts, workspace setup, IT coordination) and maintain updated personnel records.
• Handle daily trade matching and resolve any execution or settlement discrepancies in a timely manner.
• Perform daily cash, position, and portfolio reconciliation against prime brokers and the fund administrator to support the operations team
• Perform basic bookkeeping and accounting duties to support the firm’s financial workflow.
• Process vendor invoices, track corporate expenses.
• Ensure all office equipment (printers, scanners, phone systems) is well-maintained and coordinate with external vendors for prompt maintenance and repairs.
• Monitor and maintain an accurate inventory of office supplies, pantry stock, and stationery, placing orders proactively as necessary.
• Manage calendars, schedule appointments, and coordinate complex domestic/international travel arrangements for the CIO and CEO.
• Organize company events, team dinners, and complete miscellaneous ad-hoc tasks as assigned by management.

Key Requirements: