ARK GROUP INTERNATIONAL (HONG KONG) LIMITED Hiring! Full Time Administrative Executive in Hong Kong Island, Hong Kong - Ricebowl

We are looking for a proactive and detail-oriented Administrative Executive to support the Hong Kong office of ARK Wealth Management. This role is responsible for the smooth running of daily office operations, providing dedicated administrative support to senior executives, and coordinating internal meetings and corporate events. The ideal candidate is highly organized, discreet, and comfortable working in a fast-paced financial services environment.

This position is engaged through an outsourcing/staffing agency contract.

Office Administration

• Manage day-to-day office operations, including supplies, facilities, vendor coordination, and general office upkeep

• Handle incoming/outgoing mail, courier services, and office equipment maintenance

• Support procurement processes and liaise with building management/vendors as needed

• Maintain filing systems and ensure proper documentation and record-keeping

Executive Support

• Manage daily schedules, calendars, and appointments for senior executives

• Arrange domestic and international travel, including flights, hotels, and itineraries

• Prepare and process expense reports and reimbursements

• Draft, proofread, and manage correspondence and internal communications on behalf of executives

Meeting & Event Coordination

• Organize and coordinate internal and external meetings, including room bookings, technology setup, and catering

• Prepare meeting agendas, materials, and minutes as required

• Support planning and execution of company events, client functions, and team activities

• Coordinate logistics for visiting guests, clients, and delegations

General Support

• Act as a key point of contact between departments and external parties

• Assist with ad hoc projects and administrative tasks as assigned by management

• Bachelor's degree in Business Administration or a related field preferred

• Minimum 2–3 years of relevant administrative or executive assistant experience, ideally within financial services, wealth management, or a professional services environment

• Fluent Mandarin (spoken and written) is required; proficiency in Cantonese and English is a strong advantage

• Strong organizational and multitasking skills with excellent attention to detail

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

• Excellent interpersonal and communication skills; able to interact professionally with senior executives, clients, and external partners

• High level of discretion and ability to handle confidential information appropriately

• Positive, service-oriented attitude with the ability to work independently and under pressure

• Immediately available or short notice preferred