全职 Dy Divisional Manager, Procurement 工作, 薪水, Global Indian International School 公司招聘中 - Ricebowl

Role Purpose

Responsible for managing end-to-end procurement for GIIS' projects, facilities, maintenance, fit-out works, and campus operations in Singapore. The role ensures that procurement activities are timely, cost-effective, compliant, transparent, and aligned with project delivery and operational continuity requirements.

The role works closely with Projects & Infrastructure, Finance, Legal, Operations, Facilities, school leadership, and vendors to maintain strong governance, commercial value, and audit-ready documentation.

Primary Accountabilities

• Lead procurement planning, sourcing, RFQ/RFP, tendering, evaluation, negotiation, award recommendation, purchase order processing, and delivery follow-up.
• Drive cost optimisation, value engineering, budget control, and commercial transparency.
• Manage vendor onboarding, performance reviews, contract renewals, compliance documentation, and issue resolution.
• Maintain procurement records, approval trackers, contract registers, cost databases, and management reports.
• Ensure procurement activities comply with GIIS policies, approval limits, audit requirements, and Singapore regulatory expectations.
  
  

Key Responsibilities

• Strategic Sourcing & Tender Management
• Prepare procurement plans based on approved project, facilities, maintenance, and campus operational requirements.
• Lead RFQ, RFP, tender, quotation, bid evaluation, negotiation, and award recommendation processes.
• Coordinate with technical and user teams to confirm scope, specifications, quantities, timelines, and budget requirements before sourcing.
• Identify suitable suppliers, benchmark market rates, and recommend commercially competitive and reliable sourcing options.
• Vendor, Contract & Compliance Management
• Manage vendor onboarding, pre-qualification, compliance documents, insurance records, statutory submissions, and approved vendor lists.
• Track vendor performance in relation to cost, quality, delivery, responsiveness, safety, service standards, and issue resolution.
• Coordinate contract renewals, service agreements, purchase orders, variation requests, and close-out documentation.
• Ensure procurement activities are conducted in accordance with GIIS policies, approval limits, audit requirements, and applicable Singapore regulatory expectations.
• Cost Control, Reporting & Stakeholder Support
• Support budget validation, cost comparison, value engineering, savings tracking, and variance reporting with Finance and project teams.
• Maintain procurement trackers, contract registers, approval records, cost databases, delivery logs, and management reports.
• Coordinate with Projects & Infrastructure, Facilities, Operations, Finance, Legal, school leadership, and vendors to resolve procurement matters promptly and professionally.
• Support urgent operational procurement while maintaining proper approvals, documentation, transparency, and audit readiness.
• Procurement Governance, Risk & Audit Readiness
• Ensure appropriate segregation of duties, approval workflows, quotation comparisons, and documentation controls for all procurement activities.
• Identify procurement risks related to vendor dependency, cost escalation, delivery delays, contract gaps, compliance lapses, and emergency purchases.
• Maintain audit-ready records for approvals, quotations, evaluations, negotiations, vendor documents, purchase orders, invoices, and contract renewals.
• Support internal reviews, audits, management checks, and corrective actions related to procurement governance.
• Procurement Systems, Data & Process Improvement
• Improve procurement templates, trackers, approval notes, comparison formats, vendor evaluation forms, and reporting dashboards.
• Analyse procurement data to identify recurring spend, savings opportunities, supplier consolidation, pricing trends, and service improvement areas.
• Support the adoption and effective use of procurement, purchase order, and finance systems.
• Standardise procurement practices across Singapore campus operations to improve consistency, transparency, and turnaround time.
  
  

Key Skills & Competencies

• Strong procurement, sourcing, tendering, negotiation, and commercial evaluation capabilities.
• Good understanding of facilities, maintenance, construction, fit-out, and service procurement.
• High standards of integrity, confidentiality, fairness, and transparency in vendor dealings.
• Structured, detail-oriented, and able to manage multiple priorities within tight timelines.
  
  

Technical Skills

• Proficient in Microsoft Excel, procurement trackers, cost comparison sheets, and management reporting.
• Working knowledge of procurement, purchase order, or finance systems.
• Able to prepare RFQ/RFP documents, evaluation tables, approval notes, dashboards, and audit-ready records.
  
  

Qualifications & Experience

• Bachelor’s degree or diploma in Procurement, Engineering, Quantity Surveying, Facilities Management, or a related discipline.
• 10–12 years of relevant procurement experience, preferably in Singapore.
• Experience in construction, facilities management, school operations, real estate, hospitality, healthcare, or service procurement is preferred.
• Proven experience in tendering, vendor negotiations, contract renewals, purchase order management, and supplier performance reviews.