- Kuala Lumpur Federal Territory Malaysia
Jadestone Energy Hiring! Full Time Accounts Payable Officer in Federal Territory - Ricebowl
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Job Description
Responsibilities
Principal Accountabilities
- Ensure all invoices are paid by the due date, with the appropriate Delegation of Authority (“DoA”) approval and in the correct currency
- Maintain company reputation and rapport with suppliers and resolve any problems that occur through communication with the supplier and a commitment to maintaining good business relationships.
- Ensure systems (financial and banking software) and processes within the accounts payable process are working effectively and resolve problems as they arise.
- Liaise on all payables and accruals matters with all areas within the organisation (internal customers), external suppliers, external auditors, other members of the finance team and banks.
- Know and understand the financial delegation process and determine which financial delegates are required to authorise which invoices.
- Ensure foreign payments are converted accurately and projections for future currency requirements are communicated to the General Accountant for cash forecasting purposes.
- Ensure invoices are approved and returned to AP within a timely manner for processing ahead of the end of month financial process. Follow up with internal clients if required.
- Conduct regular reporting, including an aged analysis of payables and accruals, AFE reporting and any ad-hoc reporting requirements related to payables and accruals.
- Ensure 30+ days aged invoices are appropriately controlled and follow up as required.
- Provide additional support to the General Accountant for any general accounting and reporting requirements.
- Assist in handling monthly G&A allocation between assets and comply with G&A allocation policy.
- Perform payment runs in SUN and payments are performed in the banking system.
- Disburse petty cash by recording appropriate entries and verifying documentation.
- Assist in creating new vendor details, in compliance with the vendor management policy.
- Prepare bank reconciliations at the entity level on monthly basis.
- Minimum Senior Certificate or Diploma preferable.
- Minimum 5 years’ experience in areas such as accounts payable, data entry, banking, and administrative functions, preferably in the petroleum industry and ideally in medium/large accounts payable environments.
- Ability to perform high volume processing.
- Good level of proficiency with Microsoft applications - Word / Excel.
- Working experience or knowledge in using ERP Systems (SUN, SAP, JD Edwards or others).
- Ability to work in a team environment.
- Understanding of Basic Accounting.
- Good interpersonal skills.
- Ethical business conduct, oriented to customer service.
- Well organised, able to work to a schedule.
- Reasonable standard of written and verbal communication skills.
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