Full Time Purchasing - Administrative Assistant Jobs, salary up to SGD 1,700 in VENTAS BIO PTE. LTD. - Ricebowl

About the Role

Ventas Bio is a Singapore-based biomedical company operating under an ISO 13485 quality management system. We are looking for a Purchasing & Administrative Assistant to support our purchasing and order-processing function and help ensure smooth, continuous coverage across the week. You will handle day-to-day purchasing, liaise with both vendors and customers, and coordinate deliveries and freight, working as part of a team.

What You Will Do

     Prepare requests for quotation (RFQs), compare supplier quotes, and raise purchase orders (POs).

     Follow up with vendors to confirm pricing and delivery, and resolve any discrepancies.

     Liaise with customers on orders, deliveries, and enquiries by phone and email.

     Prepare customer invoices, delivery orders, and related shipping documentation.

     Arrange local last-mile deliveries and coordinate domestic and international freight with forwarders and couriers.

     Receive and check incoming goods, update inventory records, and monitor stock replenishment.

     Maintain accurate purchasing, sales, and shipping records and provide general administrative support.

     Assist in office administration tasks.

     Ad hoc duties as assigned.

What We Are Looking For

     Minimum Diploma or Degree preferably in Business, Supply Chain, Logistics, or a related field.

     1–3 years of experience in purchasing, procurement, order processing, administration, or shipping/logistics.

     Familiarity with purchasing documents (RFQ, PO, invoice, delivery order) and shipping/freight documentation.

     Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or inventory systems is a plus.

     Organised, detail-oriented, and a reliable team player with good communication skills.

     Experience in a manufacturing or regulated (e.g., medical device / ISO 13485) environment is an advantage.

What WeOffer

     A full-time role (5-day work week; no shift work).

     On-the-job training and the opportunity to learn the full procurement and logistics cycle.

     A supportive, respectful, and collaborative work environment.

We regret that only shortlisted candidates will be notified.