Role Summary

The Admin Marketing Assistant provides administrative and operational support to the marketing team, helping to coordinate campaigns, events, communications, documentation, and day-to-day office activities. This role is suitable for an organised, detail-oriented individual who can manage multiple tasks, communicate professionally, and support marketing initiatives efficiently.

Key Responsibilities

·        Provide administrative support to the marketing team, including scheduling meetings, preparing documents, maintaining records, and coordinating internal communications.

·        Assist in planning and executing marketing campaigns, promotions, product launches, events, and digital marketing activities.

·        Prepare, proofread, format, and update marketing materials such as presentations, brochures, proposals, social media content, email templates, and reports.

·        Maintain marketing calendars, campaign trackers, contact lists, databases, and filing systems to ensure information is accurate and up to date.

·        Support social media and digital marketing activities, including content scheduling, basic reporting, and coordination with internal or external stakeholders.

·        Liaise with vendors, suppliers, agencies, printers, event organisers, and internal departments to coordinate marketing requirements and timelines.

·        Assist with event logistics such as venue arrangements, registration lists, promotional items, travel coordination, booth materials, and post-event follow-up.

·        Process purchase requests, invoices, quotations, and marketing-related expenses in coordination with finance or administration teams.

·        Compile campaign data, customer feedback, market information, and basic performance reports for management review.

·        Handle general office and administrative duties as assigned, ensuring confidentiality, accuracy, and timely completion of tasks.

Requirements

·        Diploma in Marketing, Business Administration, Communications, or a related field is preferred.

·        Previous experience in administration, marketing support, sales support, events coordination, or office coordination will be an advantage.

·        Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.

·        Familiarity with social media platforms, email marketing tools, CRM systems, or design tools such as Canva is an advantage.

·        Strong written and verbal communication skills.

·        Good organisational skills with the ability to manage multiple priorities and meet deadlines.

·        High attention to detail, accuracy, and follow-through.

·        Proactive, resourceful, and able to work independently as well as in a team environment.

·        Professional attitude, discretion, and ability to handle confidential information appropriately.

Preferred Attributes

·        Creative mindset with an interest in marketing, branding, and customer engagement.

·        Comfortable working in a fast-paced environment with changing priorities.

·        Customer-focused and service-oriented approach.

·        Willingness to learn new tools, systems, and marketing processes.