全职 Account Admin 工作, 薪水, Ecolite Biotech Manufacturing Selangor 公司招聘中 - Ricebowl

We are looking for a detail-oriented Account Admin Executive to primarily responsible for managing company procurement, executing the Purchase Requisition (PR) process, and handling general administrative support.

• Front-End Support: Serve as the first point of contact for visitors and external partners. Manage incoming/outgoing correspondence, calls, and email inquiries.

• Contract Lifecycle Management: Administer and monitor all company contracts, including equipment rentals, service agreements, and subscriptions. Ensure all renewals are processed on time and that all terms comply with company policy.

• Equipment Optimization: Ensure the seamless operation of office equipment by coordinating preventive maintenance, managing repair schedules, and conducting periodic evaluations of new equipment and technologies to improve efficiency.

• Office Maintenance: Coordinate with service providers (cleaners, building management, maintenance technicians) to ensure the workplace environment is safe, clean, and functional.

• Meeting Coordination: Schedule meetings, manage conference room bookings, prepare meeting materials, and record minutes where necessary.

• Account Administration: Handle the processing and timely payment of office utility bills (electricity, water, etc.) and manage overall office-related expenses. Ensure all financial documentation is processed accurately and in accordance with budget guidelines.

• Procurement Support: Monitor and manage inventory levels for office supplies (stationery, pantry, equipment). Raise purchase requests (PR) and follow up on procurement processes as needed.

• General Support: Provide comprehensive administrative assistance to management and various departments, acting as the primary point of contact for operational inquiries and requests.

• Document Control: Maintain highly accurate and organized filing systems for all contracts, invoices, and vital company records, ensuring easy retrieval and audit readiness.

• Reporting & Analytics: Prepare and manage database reports to track procurement trends, inventory status, and operational expenses, providing the management team with clear visibility into administrative performance.

Working Day & Hour: 5 working days (9:00am - 6:00pm), (1:00pm - 2:00pm lunch hour)

Working Condition: Office Based