Linbaq Hiring! Full Time Executive Secretary (CEO Office) in Johor - Ricebowl

Job Responsibilities

• Serve as the first point of contact for visitors, clients, and guests, providing a warm, professional, and welcoming experience.

• Manage front desk operations including answering calls, screening and transferring incoming calls, responding to inquiries, and taking accurate messages.

• Coordinate with security or drivers for VIP arrivals and departures.

• Provide concierge-style assistance to guests (e.g., arranging transportation, hotel bookings, or local recommendations).

• Manage the CEO’s calendar, schedule meetings, appointments, and coordinate travel arrangements (flights, hotels, visas, and transportation).

• Prepare and handle correspondence, letters, emails, reports, presentations, and other documents on behalf of the CEO.

• Organize internal and external meetings, including preparing agendas, taking minutes, arranging meeting rooms, refreshments, and AV equipment.

• Follow up on action items from meetings and ensure timely completion.

• Assist with confidential and sensitive matters with high levels of discretion.

• Perform data entry, filing, scanning, and record-keeping.

• Support ad-hoc projects and administrative tasks as assigned by the CEO or management.

• Liaise with other departments to ensure smooth office operations.

• Manage the CEO’s expense claims, travel reimbursements, and personal administrative requests with confidentiality.

• Anticipate the CEO’s needs and provide proactive support to optimize his/her time and productivity.

• Assist in the planning and coordination of company events, corporate functions, team-building activities, and festive celebrations.

Job Requirements:

• Bachelor’s Degree in Hospitality Management, Hotel Management, Business Administration, Secretarial or related fields.

• Candidates with a Diploma in Hospitality, Business Administration, Secretarial Studies, or equivalent will also be considered.

• Strong academic background with relevant working experience will be advantageous.

• Excellent command of English and Bahasa Malaysia (both spoken and written).

• Highly proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Strong organizational, multitasking, planning and time management skills.

• Professional, positive attitude, and excellent interpersonal skills.

• Ability to handle confidential information with integrity and discretion.

• Proactive, resourceful, and service-oriented mindset with strong attention to detail.

• Customer service excellence and guest relations skills.

• Ability to handle pressure.

• Able to work independently with minimal supervision.

• Flexible with working hours when required to support the CEO’s schedule.

• Customer-focused with a genuine passion for delivering outstanding service (hospitality mindset).