Haw Par Corporation Limited Hiring! Full Time Administrative Executive (Contract) in Federal Territory - Ricebowl

About the Company

Haw Par Land, a subsidiary of Haw Par Corporation, manages and supports the Group's property portfolio, delivering high standards in property management, building operations, tenant relations, and facilities maintenance. As part of a Singapore-grown multinational group listed on the Singapore Exchange, Haw Par Corporation has a long-standing presence across consumer healthcare, leisure, and property investments.

In Malaysia, Haw Par Land manages Menara KL, a prominent commercial building in the heart of Kuala Lumpur's business district. Backed by the strength and stability of the Haw Par Group, we are committed to operational excellence, professional growth, and creating a positive environment where employees can build rewarding and meaningful careers.

About the Role

We are seeking a proactive and detail-oriented Admin Executive on a 6 month contract basis to support the day-to-day administrative, tenant relations, and operational activities of our property portfolio. The role involves coordinating with tenants, vendors, and internal stakeholders to ensure smooth building operations and a positive tenant experience.

Key Responsibilities

• Provide administrative support to the Head Office and Maintenance team, including correspondence, record management, filing, and general office administration.
• Serve as the first point of contact for tenant enquiries, complaints, and service requests, ensuring timely follow-up and resolution.
• Manage tenant communications, including notices, circulars, billing distribution, and access requests in accordance with building guidelines.
• Support building operations by coordinating maintenance activities, monitoring facility conditions, and liaising with service providers to ensure operational standards are maintained.
• Maintain records of tenancy agreements, service contracts, licences, and statutory certifications, ensuring timely renewals and compliance requirements are met.
• Assist with regulatory submissions, audits, inspections, and adherence to company policies and procedures.
• Prepare monthly invoices for rental, parking, and other charges, monitor collections, follow up on arrears, and coordinate with Accounts on billing and reconciliation matters.
• Support procurement activities, including sourcing quotations, preparing purchase orders, coordinating service delivery, and verifying invoices.
• Oversee day-to-day car park administration, including season pass management, collection verification, incident follow-up, and coordination with security personnel.
• Assist with security administration by reviewing attendance records, validating overtime claims, and following up on discrepancies where required.

Requirements

• Diploma in Business Administration, Property Management, Facilities Management, or a related discipline.
• Relevant administrative, property management, or facilities coordination experience
• Proficient in Microsoft Office applications.
• Strong organisational skills with attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to work effectively with tenants, vendors, and stakeholders.
• Able to multitask, prioritise work, and operate independently in a fast-paced environment.
• Experience in property management or building operations will be an advantage.

We welcome applications from both early-career professionals and experienced candidates. Training and guidance will be provided to support successful candidates in their development.