GIGA TRANSPORTER SDN BHD Hiring! Full Time Admin Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

• Manage and maintain physical and digital filing systems, ensuring all documents, records, contracts, licenses, and reports are properly controlled, updated, and archived.
• Ensure effective document retrieval and compliance with company record retention requirements.
• Oversee office, yard, and workplace facilities to ensure a clean, safe, and professional working environment.
• Coordinate facility maintenance, repairs, housekeeping activities, and workplace improvement initiatives.
• Supervise cleaning services and monitor service standards to ensure workplace standards are maintained.
• Prepare, process, and monitor Purchase Requisitions (PRs) and Purchase Orders (POs) in accordance with company procedures.
• Maintain procurement records, track outstanding requests, and follow up with relevant stakeholders.
• Coordinate with suppliers, contractors, and service providers on quotations, procurement activities, maintenance services, and administrative requirements.
• Evaluate quotations and conduct cost comparisons for management review and approval.
• Monitor vendor performance and ensure timely delivery of goods and services.
• Manage office supplies, pantry items, uniforms, and administrative inventory, including stock monitoring and replenishment.
• Maintain accurate inventory records and usage reports.
• Monitor utility consumption and prepare monthly utility monitoring reports.
• Coordinate and maintain renewal and submission of licenses, permits, and statutory documentation, including Bomba and other applicable requirements.
• Prepare administrative, facilities, vendor, procurement, and management reports.
• Provide administrative support for meetings, audits, inspections, and management reviews.
• Maintain documentation required for internal and external audits and support corrective actions when required.
• Perform other duties, projects, and responsibilities assigned by Management from time to time.

Requirements:

• Diploma or Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 3 years of relevant experience in administration, facilities management, procurement support, or office operations.
• Experience in managing vendors, contractors, and service providers is an advantage.
• Good knowledge of office administration procedures, document control, and procurement processes.
• Familiar with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and problem-solving skills.
• Able to work independently, prioritize tasks, and meet deadlines.
• Able to prepare reports on a timely basis.
• Computer literate.
• Able to work in Puncak Alam.
• Contractual employment for the 1st year and subjected to permanent conversion/renewable contract based on the performance for the subsequent years.

Job Types: Full-time, Contract

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Free parking
• Gym membership
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• Are you okay with contractual employment for the 1st year?
• How many years of experience as Admin Executive?
• Your current and expected salary?
• Your notice period?

Work Location: In person