Fortress Shared Services Hiring! Full Time Senior Admin Executive in Selangor, Earn up to MYR 6,000 - Ricebowl

Key Responsibilities

Oversee the Company's daily administration and office management functions to ensure efficient operations across all offices and project sites.

Manage the Company's General Insurance portfolio, including Fire & Perils, Industrial All Risks, Public Liability, Directors' & Officers' (D&O) Liability, Machinery Breakdown, Motor Vehicle, Contractors' All Risks (CAR), and other corporate insurance policies.

Coordinate insurance renewals, policy placements, endorsements, premium payments, and claims administration, while liaising with insurance brokers, insurers, loss adjusters, and relevant authorities.

Administer insurance coverage, road tax renewals, registrations, and compliance for the Company's fleet of motor vehicles, heavy machinery, and mobile equipment.

Oversee office administration, including facilities management, office maintenance, utilities, security services, housekeeping, stationery, office supplies, office assets, and vendor management.

Coordinate domestic and international travel arrangements for expatriates, consultants, directors, and employees, including flight bookings, hotel reservations, airport transfers, visa support, and travel logistics.

Ensure compliance with Occupational Safety and Health (OSHA) requirements by coordinating workplace safety initiatives, office inspections, emergency preparedness, and corrective actions.

Maintain and administer company licences, permits, tenancy agreements, service contracts, insurance records, and other corporate documents, ensuring timely renewal and regulatory compliance.

Prepare and monitor the Administration Department's budget, control operating expenses, negotiate service contracts, and ensure cost-effective procurement of administrative services.

Liaise with government authorities, insurance brokers, suppliers, service providers, and other external stakeholders on administrative, insurance, licensing, and compliance matters.

Supervise, coach, and support the Administration team, continuously improve administrative processes, and ensure compliance with Company policies and Standard Operating Procedures (SOPs).

Prepare periodic management reports relating to administration, insurance, fleet management, office operations, and other duties as assigned by Management.

Requirements & Qualifications

Bachelor's Degree in Business Administration, Management, Insurance, or a related discipline.

Minimum 5 years of relevant working experience in Administration, preferably within the mining, construction, manufacturing, or heavy industry sector.

Strong experience in General Insurance administration, including policy placement, renewals, endorsements, claims management, and liaison with insurance brokers and insurers.

Good knowledge of fleet management, motor vehicle registration, road tax renewal, and heavy machinery insurance.

Familiarity with Occupational Safety and Health (OSHA) requirements, office administration, and facilities management.

Strong negotiation, vendor management, contract administration, and problem-solving skills.

Excellent communication, interpersonal, and organizational skills with the ability to work effectively with internal and external stakeholders.

Proficiency in Mandarin (spoken and written) is required to communicate effectively with China-based suppliers, equipment manufacturers, insurance providers, and business partners.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Able to work independently, manage multiple priorities, and perform effectively in a fast-paced environment.

Possess a valid driving licence and be willing to travel to project sites when required.

Pay: RM5,000.00 - RM6,000.00 per month

Benefits:

• Flexible schedule
• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person