FEPA Hiring! Full Time Admin Assistant (Fresh Graduate) in WP Kuala Lumpur - Ricebowl

Job Summary

The Admin Assistant provides day-to-day administrative and clerical support across departments, including business development, sales, procurement, and human resources. This is an entry-level role suited to a recent graduate who is organised, detail-oriented, and eager to build a career in office administration within a manufacturing and export environment.

Key Responsibilities

•      Provide general administrative support including filing, data entry, and document management for the BD and sales teams.

•      Prepare, format, and proofread correspondence, quotations, invoices, and reports.

•      Maintain and update customer, supplier, and internal databases and spreadsheets.

•      Assist with preparation of shipping and export documentation (invoices, packing lists, certificates of origin) in coordination with the logistics team.

•      Schedule meetings, manage calendars, and coordinate travel arrangements for management as needed.

•      Support procurement of office and operational supplies, including tracking orders and maintaining stock records.

•      Answer and direct incoming calls, emails, and visitor enquiries in a professional manner.

•      Assist HR with basic administrative tasks such as maintaining staff records, attendance logs, and onboarding documentation.

•      Support the preparation of internal reports, presentations, and meeting minutes.

•      Perform other ad-hoc administrative duties as assigned by supervisors.

Requirements

•      Bachelor's Degree or Diploma in Business Administration, Office Management, or a related field.

•      Fresh graduates are encouraged to apply; no prior working experience required.

•      Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

•      Good command of English; proficiency in Bahasa Malaysia and/or Mandarin is an advantage for liaising with regional stakeholders.

•      Strong organisational skills with keen attention to detail and accuracy.

•      Good written and verbal communication skills.

•      Able to multitask, prioritise workload, and work independently with minimal supervision.

•      Positive attitude, proactive, and willing to learn.