PropNex Hiring! Full Time Administrative Assistant in WP Kuala Lumpur - Ricebowl

PropNex Realty Sdn Bhd – Cheras (Taman Sri Bahtera)

About Us

PropNex Cheras is one of the fastest-growing real estate teams in Malaysia, driven by strong leadership, structured systems, and a “We Grow As One” culture.

We are expanding — and we’re looking for a reliable, efficient, and proactive Administrative Assistant to support our daily operations and ensure smooth workflow across departments.

We are looking for a detail-oriented and responsible Administrative Assistant to coordinate and deliver both internal & external training programs, including webinars, workshops, skills gap analyses, and the annual training plan.

Key Responsibilities

• Coordinate and manage training programs from planning, execution, to post-program completion.

• Assist in planning training schedules, logistics, and operational requirements.

• Liaise with government agencies, private organizations, industry partners, trainers, and participants.

• Ensure all training activities are carried out according to approved timelines and quality standards.

• Arrange training venues, accommodation, transportation, training equipment, and learning facilities.

• Conduct site visits where necessary to evaluate training locations.

• Coordinate trainer arrangements and ensure training materials are ready.

• Screen, register, and communicate with training participants.

• Prepare participants' kits, training documents, attendance lists, learning materials, and necessary allowances.

• Handle HRD Corp-related matters (grant submission, claims, documentation)

• Assist in MIEA CPD tracking and submission

• Coordinate training programs (CIP, MasterSkill, CES, internal training)

• Manage attendance, materials, and reporting

• Ensure compliance with training requirements and documentation

• Maintain proper filing system (digital & physical)

• Prepare reports and tracking for management

• Maintain training database and participants records.

• Ensure SOP compliance and workflow efficiency

• Diploma / Degree in Business Admin, HR, Training Management or related field

• Fresh graduates are encouraged to apply

• 1–3 years of experience in admin/training coordination/property industry preferred

• Experience working with government agencies, MIEA CPD or grant-funded (HRD Corp Claims) training programmes is an added advantage.

• Having experience in conducting training or being a certified Train the Trainer is preferred.

• Good communication skills (English + Mandarin preferred as these roles will require liaising with Mandarin-speaking clients and partners)

• Detail-oriented, responsible, and organized

️ Strong execution & follow-up

️ High accuracy (especially documentation & claims)

️ Structured and disciplined in workflow

️ Team player with positive attitude