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French International School "Victor Segalen" Association Ltd Hiring! Full Time ECA Officer in Hong Kong - Ricebowl
ECA Officer
French International School "Victor Segalen" Association Ltd
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Job Description
Responsibilities
Le Lycée Français International (LFI) de Hong Kong a été fondé en 1963. Il offre deux filières distinctes de la Petite Section / Nursery à la Terminale / Y13. La Filière Française, homologuée par l’AEFE, prépare les élèves à l’obtention du Baccalauréat français. La Filière Internationale suit le International Primary Curriculum (IPC) et le English National Curriculum qui incluent les diplômes de l’IGCSE et l’IB Diploma Programme. En 1988, le LFI est devenu la première école internationale autorisée à délivrer le programme IB à Hong Kong.
Aujourd’hui le LFI est une des plus grandes écoles internationales de Hong Kong et accueille plus de 2,800 élèves, 60% en filière française et 40% en filière internationale, rassemblant plus de 40 nationalités différentes.
La mission du Lycée est de favoriser, avec les familles, le rayonnement d’une communauté culturellement diversifiée qui sera source d’inspiration pour nos jeunes ; c’est au sein de cette communauté qu’ils atteindront leur plein potentiel et deviendront des élèves indépendants et volontaires, ainsi que des citoyens responsables, ouverts sur le monde et respectueux des valeurs humanistes.
About the French International School
Established in 1963, the French International School (FIS) is the oldest international school in Hong Kong and was the first school in Hong Kong to offer the IB (in 1988). It is a dynamic educational institution, which welcomes over 2,800 students from around the world. It offers both French and international curricula and is one of the largest French schools in Asia.
FIS currently operates four campuses, next year all of which will accommodate students in the International Stream. Regarding the three primary schools, one is surrounded by greenery in Jardine’s Lookout and another campus is by the sea in Tseung Kwan O and the third is a beautiful campus in Chai Wan
FIS is a private, not-for-profit organization. In the last five decades, it has grown from a small school with 35 students to one of the most renowned international schools in the region. Its students are from 40 countries speaking some 30 languages – it is a truly multicultural learning environment.
FIS operates two streams, French and International. The French Stream follows the French national curriculum and has approximately 1700 students. The International Stream follows an English and Mathematics curriculum based on the English national curriculum and also the International Early Years Curriculum (IEYC) and International Primary Curriculum (IPC) leading to the International Middle Years Curriculum (IMYC) in years 7 and 8, then to IGCSE and finally the International Baccalaureate in Years 12 and 13. It currently has over 1000 students registered. In 2020/21 the international stream successfully went through the IEYC/IPC Accreditation process.
For more information about FIS, please refer to .
The ECA Officer supports the ECA Manager / Assistant Manager in the design, coordination and promotion of the school’s ECA Department offerings across all FIS campuses. The role ensures smooth administrative and operational management, clear communication with stakeholders, and the consistent delivery of high-quality enrichment experiences aligned with FIS values.
Responsibilities
Respond promptly and professionally to enquiries about the ECA Department offerings
Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications
Support the setup and maintenance of the EDUKA (database) platform
Create and update promotional materials and visual content
Confirmation of facilities and transport bookings, including off-site facilities
Compile contracts and relevant documentation
Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes
Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics
Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage
Coordination of Student Helpers to support the ECA Department offerings
Maintain effective communication with all stakeholders
Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules
Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback
Processing of financial transactions and validation of invoices
Assist with any ad-hoc tasks required by the department
Requirements
Minimum of three years’ experience in a similar administrative or coordination role
Strong proficiency with Google Suite, database, mail merge and report generation
Fluent spoken and written English; French, Cantonese or Mandarin a plus
Solid organisational and data management skills
Experience handling vendor contracts, scheduling systems and activity coordination
Highly organised with strong attention to detail and accuracy
Able to manage multiple tasks and deadlines in a dynamic environment
Strong interpersonal and communication skills across cultures and age groups
Resilient, adaptable, and calm under pressure
Be legally permitted to work in Hong Kong
Benefits
39 hours per week – Full time
Entitled to 5 weeks of annual leave per year
Medical Insurance coverage
MPF
Full-time
Aujourd’hui le LFI est une des plus grandes écoles internationales de Hong Kong et accueille plus de 2,800 élèves, 60% en filière française et 40% en filière internationale, rassemblant plus de 40 nationalités différentes.
La mission du Lycée est de favoriser, avec les familles, le rayonnement d’une communauté culturellement diversifiée qui sera source d’inspiration pour nos jeunes ; c’est au sein de cette communauté qu’ils atteindront leur plein potentiel et deviendront des élèves indépendants et volontaires, ainsi que des citoyens responsables, ouverts sur le monde et respectueux des valeurs humanistes.
About the French International School
Established in 1963, the French International School (FIS) is the oldest international school in Hong Kong and was the first school in Hong Kong to offer the IB (in 1988). It is a dynamic educational institution, which welcomes over 2,800 students from around the world. It offers both French and international curricula and is one of the largest French schools in Asia.
FIS currently operates four campuses, next year all of which will accommodate students in the International Stream. Regarding the three primary schools, one is surrounded by greenery in Jardine’s Lookout and another campus is by the sea in Tseung Kwan O and the third is a beautiful campus in Chai Wan
FIS is a private, not-for-profit organization. In the last five decades, it has grown from a small school with 35 students to one of the most renowned international schools in the region. Its students are from 40 countries speaking some 30 languages – it is a truly multicultural learning environment.
FIS operates two streams, French and International. The French Stream follows the French national curriculum and has approximately 1700 students. The International Stream follows an English and Mathematics curriculum based on the English national curriculum and also the International Early Years Curriculum (IEYC) and International Primary Curriculum (IPC) leading to the International Middle Years Curriculum (IMYC) in years 7 and 8, then to IGCSE and finally the International Baccalaureate in Years 12 and 13. It currently has over 1000 students registered. In 2020/21 the international stream successfully went through the IEYC/IPC Accreditation process.
For more information about FIS, please refer to .
The ECA Officer supports the ECA Manager / Assistant Manager in the design, coordination and promotion of the school’s ECA Department offerings across all FIS campuses. The role ensures smooth administrative and operational management, clear communication with stakeholders, and the consistent delivery of high-quality enrichment experiences aligned with FIS values.
Responsibilities
Respond promptly and professionally to enquiries about the ECA Department offerings
Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications
Support the setup and maintenance of the EDUKA (database) platform
Create and update promotional materials and visual content
Confirmation of facilities and transport bookings, including off-site facilities
Compile contracts and relevant documentation
Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes
Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics
Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage
Coordination of Student Helpers to support the ECA Department offerings
Maintain effective communication with all stakeholders
Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules
Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback
Processing of financial transactions and validation of invoices
Assist with any ad-hoc tasks required by the department
Requirements
Minimum of three years’ experience in a similar administrative or coordination role
Strong proficiency with Google Suite, database, mail merge and report generation
Fluent spoken and written English; French, Cantonese or Mandarin a plus
Solid organisational and data management skills
Experience handling vendor contracts, scheduling systems and activity coordination
Highly organised with strong attention to detail and accuracy
Able to manage multiple tasks and deadlines in a dynamic environment
Strong interpersonal and communication skills across cultures and age groups
Resilient, adaptable, and calm under pressure
Be legally permitted to work in Hong Kong
Benefits
39 hours per week – Full time
Entitled to 5 weeks of annual leave per year
Medical Insurance coverage
MPF
Full-time
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