DESIGNWILKES - Designing Hospitality Hiring! Full Time Office Administrative Assistant in Federal Territory - Ricebowl

About DESIGNWILKES

Established in 1994, DESIGNWILKES is an award-winning international interior design office dedicated to redefining modern luxury hospitality through thoughtful, place-driven design. Our portfolio spans luxury hotels, residences, restaurants, and lifestyle destinations across Asia, the Middle East, Europe, and beyond.

We believe great design is created through a deep understanding of culture, heritage, craftsmanship, and contemporary living. From the iconic Taj Mahal Palace Mumbai to multiple Mandarin Oriental properties across Asia, our work transforms spaces into memorable experiences that balance beauty, functionality, and emotional connection.

Recognised with prestigious international accolades Hospitality Design Awards, DESIGNWILKES continues to shape inspiring interiors that are timeless, meaningful, and rooted in a strong sense of place.

About the Role

We are looking for a proactive, organised, and dependable candidate to support the daily operations of our Kuala Lumpur office.

This role is ideal for someone who enjoys creating efficient workflows, managing multiple responsibilities, and working within a dynamic creative environment. You will play a key role in ensuring the smooth day-to-day operation of the office while providing administrative support to our leadership and project teams.

Key Responsibilities

• Manage day-to-day office administration and ensure efficient office operations.
• Handle incoming calls, emails, correspondence, and general enquiries professionally.
• Maintain office records, filing systems, and administrative documentation.
• Coordinate appointments, and calendars for management.
• Assist with travel arrangements, accommodation bookings, and itineraries.
• Manage office supplies, pantry items, stationery, and inventory.
• Liaise with vendors, building management, couriers, and service providers.
• Welcome visitors and ensure a professional reception experience.
• Prepare letters and general documentation.
• Support project teams with administrative tasks when required.
• Assist with company meetings, and internal activities.
• Perform other administrative duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Office Management, or a related discipline.
• Minimum 2 years of relevant administrative or office management experience.
• Excellent organisational and time management skills with strong attention to detail.
• Strong interpersonal and communication skills.
• Professional telephone etiquette and customer service skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.
• Able to manage multiple priorities in a fast-paced environment.
• Resourceful, responsible, and able to work independently with minimal supervision.
• Fluent in both English and Bahasa Malaysia (spoken and written).
• Willing to work full-time on-site in Kuala Lumpur.
• Experience in an architecture, interior design, hospitality, or creative studio will be an added advantage.

What We Offer

• EPF & SOCSO contributions
• Medical benefits
• Annual leave and medical leave
• Professional and supportive working environment
• Opportunity to work on internationally recognised hospitality and luxury design projects

Join DESIGNWILKES

If you are passionate about organisation, enjoy working in a creative environment, and are looking to be part of a globally recognised design studio, we would love to hear from you.

Apply now by submitting your resume together with your expected salary and notice period.