ELEVATE EVENTS Hiring! Part Time Part-Time Secretary in - Ricebowl

About Us

We are a dynamic finance company committed to delivering exceptional service and comprehensive administrative support to our corporate clients. Our team is dedicated to providing efficient and organized solutions that enhance client interactions and streamline operations. We take pride in our professional expertise, commitment to customer satisfaction, and innovative approach to administrative excellence.

We are currently looking for a dependable and detail-oriented Part-Time Secretary to support our daily operations and client coordination efforts.

Role Overview

This role is ideal for retirees, homemakers returning to work, and working moms who are seeking a supportive and flexible work environment. Whether you're looking to restart your career, gain new skills, or balance work and family, this role is designed to accommodate various lifestyles. As a Secretary, you will provide essential support to management and the team by handling scheduling, correspondence, and client coordination. You will also play an important role in ensuring smooth communication between clients and internal teams, contributing to overall operational efficiency. No prior experience is required, as comprehensive on-the-job training will be provided. The ideal candidate will be a quick learner with strong communication skills in both English and Mandarin.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain daily schedules, appointments, and meetings
• Coordinate calendars across team members to avoid conflicts
• Send timely reminders and follow-ups to ensure attendance
• Monitor and update appointment changes or cancellations

2. Client Coordination & Communication

• Contact clients to schedule, confirm, or reschedule appointments
• Follow up with clients regarding meeting arrangements or required documentation
• Handle inbound inquiries and provide basic assistance or direction
• Maintain professional, courteous, and timely communication at all times
• Keep accurate and up-to-date records of client interactions and communication logs

3. Correspondence & Executive Support

• Draft, review, and manage emails and formal correspondence
• Act as a liaison between management, clients, and internal stakeholders
• Assist in preparing meeting agendas and materials
• Take meeting minutes and track follow-up action items

4. Documentation & Record Management

• Maintain well-organized filing systems (both digital and physical)
• Perform accurate data entry and ensure records are consistently updated
• Assist in preparing reports, presentations, and business documents
• Ensure confidentiality and proper handling of sensitive information

5. Meeting & Operational Coordination

• Arrange meetings, including scheduling, logistics, and preparation
• Coordinate internal workflows to ensure smooth day-to-day operations
• Support management with administrative and coordination tasks
• Assist in tracking tasks, deadlines, and follow-ups

6. Event Coordination

• Assist in organizing client events, workshops, and engagement sessions
• Coordinate logistics such as venues, schedules, and materials
• Liaise with vendors and external partners when required
• Support preparation of event materials and simple promotional content

Requirements

• Minimum Diploma qualification (or equivalent experience)
• Proficient in English (spoken and written); Mandarin is an advantage
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Comfortable with phone communication and client interaction
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented with strong multitasking abilities
• Able to work independently with minimal supervision
• Professional, reliable, and able to handle confidential information

Work Schedule

• Flexible part-time hours (to be discussed)
• Weekdays (Monday to Friday)

What We Offer

• Flexible working arrangement
• Supportive and collaborative team environment
• On-the-job training and skill development
• Opportunity to gain hands-on experience in administrative and coordination functions

Who This Role Is Suitable For

• Individuals seeking part-time work with flexible hours
• Candidates looking to gain or build administrative experience
• Those who enjoy structured tasks, organization, and communication

How to Apply

Interested applicants are invited to submit their resume via Indeed. Only shortlisted candidates will be contacted.

Job Types: Full-time, Part-time, Freelance

Pay: $11.00 - $14.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Work from home

Work Location: In person