Pernod Ricard Hiring! Full Time Supply Chain Assistant (Contract) in Kowloon Peninsula, Hong Kong - Ricebowl

Position Summary

Responsible to support the smooth, accurate, and timely execution of supply chain operation and administrative activities across Planning, Logistics, and Customer Operations functions within Travel Retail Asia. 

• Ensure accurate and timely preparation of supply chain data, reports, and analysis 

• Support inbound, inventory, and logistics activities to ensure smooth daily operations 

• Assist coordination across internal teams and external partners (e.g. 3PLs, suppliers) in operation activities 

• Support reporting, documentation, and system updates to maintain operational efficiency 

Key Responsibilities / Accountabilities

Inbound Management and Support 

• Place purchase orders to brand owners as required to replenish stock for four buffer warehouses in Asia

• Communicate and follow up with brand owners order status end-to-end to ensure on-time delivery

• Monitor and track shipment progress, handle enquiries and provide updates to stakeholders as required

• Responsible for the collection, checking, preparation and filing of shipping documents

• Coordinate and follow up with 3PLs and forwarders to ensure smooth and on-time receipt of import cargoes

• Collect, check and handle 3PLs invoices

Inventory and Logistics Support

• Handle and monitor intra-region transfer shipments within Asia

• Arrange and support in/out transportations of deliveries and transfers of commercial goods and POSM among warehouses

• Monitor and execute inventory transactions in system to ensure correct update of stock records

• Support the monthly stock reconciliation process to ensure synchronization of system inventory with 3PL records

• Handle and follow up ordering of dry goods from brand companies

Data Management and Reporting Support

• Support the validation, accuracy checks, consolidation and maintenance of supply chain master data across different systems

• Assist in the preparation of data dashboards and presentations across Planning, Logistics and Customer Operations

• Prepare and compile regular and ad-hoc analysis reports as required 

Others 

• Prepare and compile relevant reports, review and interpret data as appropriate

• Assist in warehouse and inventory management, e.g. stocktaking, stock destruction, stock reconciliation

• Assist and perform any ad-hoc projects or duties as required

Key Relationships

• Internal: Customer Operations, Demand Planning, Supply Planning, Logistics, Finance, Commercial, Marketing, IT 

• External: 3PLs, Forwarders, Suppliers 
  

Knowledge and Skills Requirements:

• Diploma or above in Supply Chain, Logistics, Business Administration or related disciplines

• 0–2 years experience in supply chain, logistics, operations, or administrative support

• Experience in data handling, reporting, or coordination work

• Proficiency in MS Excel and MS Office

• Detail-oriented with strong accuracy and organization skills

• Good communication skills in English and Cantonese