Tech-store Malaysia Hiring! Full Time HR Executive in Selangor - Ricebowl

About the role

The HR Executive will support the HR Manager in implementing HR strategies and managing HR operations. This role covers the entire employee lifecycle including recruitment, onboarding, attendance and leave management, payroll processing, staff claims, insurance, company events, probation and exit processes, performance management and HR reporting. The HR Executive acts as a key point of contact for employees and management, ensuring compliance and smooth HR operations.

Key Responsibilies

1. Recruitment & Onboarding

• Assist in creating job advertising, screening, interview arrangement, conducting reference check if required.

• Coordinate with HODs to identify recruitment requirements and prepare monthly recruitment status reports.

• Manage onboarding processes including documentation, orientation, and induction programs.

2. Employee Records & Administration

• Maintain accurate and up-to-date employee records.

• Handle HR documentation, including contracts, letters, and HR reports.

• Ensure compliance with statutory requirements (EPF, SOCSO, EIS, HRD Corp, etc.).

3. Attendance & Leave Management

• Monitor attendance and leave records of employees.

• Approve and track leave applications, compensatory off, and overtime.

• Ensure timely and accurate submission of attendance data for payroll processing.

4. Payroll Processing

• Process payroll accurately and ensure the salaries and statutory contribution are paid before the deadline.

• Verify attendance, leave, overtime, and claims before payroll processing.

• Ensure compliance with statutory deductions and contributions (EPF, SOCSO, EIS, PCB, etc.).

• Maintain payroll records for audit and reporting purposes.

5. Staff Claim Verification & Payment

• Verify all staff claims (travel, medical, allowances, etc.) for completeness and accuracy.

• Process approved claims and ensure payments are made before deadlines.

• Maintain proper records of claims for audit and reporting purposes.

6. Employee Insurance Management

• Manage employee insurance policies, including medical, group, and personal coverage.

• Ensure timely renewal of all insurance policies before expiration.

• Coordinate with insurance providers and communicate policy updates to employees.

7. Company Events & Activities

• Support planning, coordination, and execution of company events, team-building activities, and employee engagement programs.

• Assist in budget tracking, vendor coordination, and event logistics.

• Promote participation and ensure smooth event operations.

8. Performance Management & Probation Monitoring

• Assist in implementing performance appraisal systems and KPI tracking.

• Ensure performance reviews for new employees are conducted before the end of probation period.

• Send reminders to supervisors regarding pending appraisals, confirmations, or performance reviews.

• Support HR Manager in promotions, confirmations, and performance evaluations.

9. Employee Relations

• Act as a point of contact for employee queries and grievances.

• Support in resolving workplace conflicts and disciplinary actions.

• Promote a positive work culture and employee engagement activities.

10. Training & Development

• Coordinate training sessions, workshops, and development programs.

• Track and report on employee training requirements and HRDF claims (if applicable).

11. HR Policies & Compliance

• Ensure HR policies, procedures, and company handbook are implemented and adhered to.

• Support HR Manager in updating policies and communicating them to employees.

• Ensure compliance with labor laws and company regulations.

12. Employment Exit & Offboarding

• Arrange employment exit interviews and manage the full exit process.

• Ensure proper clearance, return of company assets, and documentation completion.

• Provide exit reports and feedback to HR Manager for further action.

13. HR Reporting

• Prepare and submit monthly HR reports, including headcount, turnover, leave, claims, payroll, insurance, events, probation reviews, and manpower cost.

• Provide analysis and recommendations for HR metrics to management.

 14. Any ad hoc task assigns by management from time to time.

Requirements: 

• Bachelor’s Degree or Diploma in Human Resources, Business Administration, or related field.

• Minimum 1–3 years of experience in HR, preferably in a multi-department company.

• Strong knowledge of Malaysian labor laws, HR policies, payroll, staff claims, insurance, probation, and exit processes.

• Experience with HRIS/HR software (Infotech, SAP, or similar) is an advantage.

Skills & Competencies

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Ability to handle confidential information with discretion.

• Problem-solving and decision-making abilities.

• Proactive, detail-oriented, and able to ensure payroll accuracy and timely payment, staff claims, insurance renewals, and HR deadlines.