TOP GLOBAL FOOD AND BEVERAGES SDN BHD Hiring! Full Time Procurement Admin in Federal Territory, Earn up to MYR 2,500 - Ricebowl

Job Summary :

The Procurement Admin is responsible for providing administrative support to the Procurement Department by managing purchasing documentation, supplier coordination, inventory records, and procurement-related reports. The role will also support the Human Resources Department on administrative matters as assigned to ensure smooth day-to-day business operations.

Key Responsibilities :

• Prepare and process Purchase Requisitions (PR), Purchase Orders (PO), and related procurement documents.
• Liaise with suppliers regarding quotations, delivery schedules, invoices, and order status.
• Compare quotations and assist in sourcing new suppliers when required.
• Monitor purchase orders to ensure timely delivery of goods and services.
• Maintain accurate procurement records, supplier databases, contracts, and documentation.
• Coordinate with Finance to ensure timely invoice verification and payment processing.
• Track procurement expenses and prepare periodic purchasing reports.
• Monitor stock or inventory levels and coordinate replenishment with relevant departments.
• Assist in resolving delivery discrepancies, damaged goods, or supplier-related issues.
• Ensure procurement processes comply with company policies and procedures.
• Support procurement projects and perform other administrative duties assigned by Management.

HR Administrative Support (Ad Hoc) :

• Assist the HR Department with general administrative tasks when required.
• Prepare employee letters, forms, and HR-related documentation.
• Support recruitment activities such as interview scheduling and candidate coordination.
• Assist in onboarding arrangements for new employees.
• Maintain and update employee records and filing systems.
• Support staff engagement activities, training coordination, and company events.
• Assist with data entry, report preparation, and other HR administrative assignments as required.

Requirements :

• Diploma or Bachelor's Degree in Business Administration, Procurement, Supply Chain Management, Human Resource Management, or a related field.
• Minimum 1–3 years of experience in Procurement, Administration, or Purchasing.
• Experience in the F&B or Retail industry is an added advantage.
• Basic knowledge of procurement processes and documentation.
• Exposure to HR administration is an advantage.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Good communication, coordination, and organisational skills.
• Able to multitask and work independently in a fast-paced environment.
• High attention to detail and accuracy.

Key Competencies :

• Procurement Administration
• Supplier Coordination
• Documentation Management
• Data Entry & Reporting
• Inventory Monitoring
• Administrative Support
• Communication Skills
• Time Management
• Attention to Detail
• Problem Solving
• Teamwork
• Confidentiality
• Multitasking

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person