Bin Zayed International (M) Berhad Hiring! Full Time Business Support Specialist in Federal Territory, Earn up to MYR 3,800 - Ricebowl

The Office Support Specialist of the Group Managing Director (GMD) Office is responsible for providing reliable administrative and operational support to ensure the smooth daily functioning of the office. This role serves as a key point of coordination for internal teams, external visitors and suppliers. The position requires strong organizational skills, attention to detail, professionalism, confidentiality and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Administrative Support

• Provide day-to-day administrative support to ensure efficient office operations.
• Prepare, update, organize and maintain office documents, records, reports, forms and filing systems.
• Handle incoming and outgoing correspondence, including emails, letters, courier packages and internal communications.
• Assist in preparing meeting materials, presentation packs, reports, and supporting documents.
• Ensure documents are properly filed, archived, retrieved and handled in accordance with confidentiality requirements.
• Take initiative to improve office processes, filing systems, templates, checklists and administrative workflows.
• Perform other related administrative duties and special assignments as directed by the GMD.

Communication & Liaison

• Greet visitors, guests, suppliers and employees in a professional and courteous manner.
• Answer, screen, and route incoming calls or enquiries to the appropriate person or department.
• Provide accurate information and assistance to employees, visitors and external parties where appropriate.
• Maintain GMD Office area, meeting rooms and shared office spaces in a neat, organized and presentable condition.

Office & Project Management

• Support event planning and corporate functions involving the GMD and Management.
• Book meeting rooms, prepare meeting facilities, arrange refreshments and ensure required equipment is available.
• Assist with calendar management, meeting invitations, attendance tracking and follow-up reminders.
• Support the preparation of agendas, minutes of meetings and meeting documentation.
• Assist with travel arrangements, accommodation bookings, transport coordination and itinerary preparation when required.

Procurement & Facilities Support

• Monitor office supplies, stationery, pantry items and equipment inventory of GMD Office to ensure adequate stock levels.
• Liaise with internal team, suppliers, building management for the efficiency of office operations.
• Prepare and maintain simple expense records, petty cash logs, claims documents and reimbursement forms for GMD Office.
• Check supporting documents for completeness, accuracy and proper approvals before submission.
• Coordinate with Finance and Administrative Department on payment matters, billing enquiries and document follow-ups.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years' experience as a Personal Assistant (PA), Executive Assistant (EA), or in a similar administrative support role.
• Excellent organizational, time management, and multitasking skills, with strong attention to detail.
• Strong written and verbal communication skills in a professional business environment.
• High level of integrity, discretion, and professionalism when handling confidential information.
• Proficient in Microsoft Office Suite and digital collaboration tools.
• Ability to work effectively under pressure, manage multiple priorities, and adapt to changing business needs.
• Self-motivated, resourceful, and capable of working independently with minimal supervision.
• Candidates who are available for immediate employment or can join at short notice will be given priority.

Pay: RM3,000.00 - RM3,800.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person