Xinova Limited Hiring! Full Time Office Associate in Federal Territory - Ricebowl

Company Description

Xinova Limited is a global business consulting firm that helps entrepreneurs, startups, and international companies build and expand across borders. The company has evolved from a global mobility consultancy into a multidisciplinary advisory firm offering integrated business, market, and strategic consulting services. Xinova supports clients with company formation, market entry, operational planning, brand strategy, and cross-border expansion across the UK, EU, Asia, and beyond. The firm is developing a future-focused investment and consulting platform to empower high-potential founders through strategic guidance, funding, and long-term partnership. Driven by integrity, insight, and innovation, Xinova aims to transform ideas into sustainable global ventures and be a trusted partner for business growth and international opportunity.

Role Description

The Office Associate is a contract role based in WP. Kuala Lumpur with a hybrid work arrangement, combining on-site office work with some work-from-home flexibility. This role supports daily office operations, including managing correspondence, scheduling meetings, maintaining records, and handling basic administrative and clerical tasks. The Office Associate will assist with customer inquiries, coordinate internal and external communications, and help ensure a professional and efficient office environment. The role may also involve supporting simple accounting-related tasks, preparing documents and reports, and liaising with team members and external partners. The Office Associate will collaborate closely with the consulting team to ensure smooth workflow and consistent support for business activities.

Qualifications

• Strong Communication skills, including clear written and verbal communication and the ability to interact professionally with clients and colleagues.
• Experience in Administrative Assistance and Office Administration, such as scheduling, document management, data entry, and coordinating office activities.
• Customer Service skills, with a focus on responsiveness, problem-solving, and maintaining positive client relationships.
• Basic Accounting skills, including handling invoices, expense tracking, and supporting simple financial record-keeping.
• Proficiency with office software (e.g., word processing, spreadsheets, email tools) and comfort using digital collaboration platforms.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work independently and as part of a diverse team, with a high level of integrity and confidentiality.
• Relevant diploma or degree in Business Administration, Office Management, or a related field is preferred; prior experience in a consulting or professional services environment is an advantage.