Full Time Project - Filing Executive Jobs, salary up to MYR 5,000 in PKSJ Group TTDI Jaya - Ricebowl

Responsibilities

1. Project Coordination & Administration

• Monitor project timelines, milestones, and follow-ups to ensure tasks are completed according to schedule
• Assist in preparing project schedules, progress updates, and basic reports for management review
• Attend project meetings, site meetings, and progress meetings when required
• Assist in site supervision and carry out onsite duties as instructed by superior
• Support project documentation including progress claims, variation records, approvals, and compliance documents
• Assist in monitoring actual cost versus budget for progress claims from suppliers and vendors
• Liaise with internal departments, suppliers, and external parties to support smooth project operations

2. Documentation, Filing & Records Management

• Handle daily administrative tasks, filing, and record keeping
• Ensure all documents are properly filed, updated , controlled, and easily retrieveable
• Maintain correspondence logs, action logs, and contact lists for projects, vendors, and clients
• Prepare and organize project files for audit, management review, or compliance purposes

3. MD’s Office Administration

• Manage the Managing Director’s calendar, meetings arrangement, and schedule appointments
• Handle coordination of travel arrangements, meeting logistics, and office documentation
• Take minutes of meetings, prepare and compile reports for the MD’s office
• Perform other administrative, secretarial, and project-related duties as assigned by superior from time to time

Requirements

• A bachelor’s degree or equivalent (preferably in business administration or a related field).
• Minimum 1–3 years working experience in project management, personal assistant, or secretarial roles.
• Exposure to working with senior management or in a corporate environment is preferred.
• Hands-on experience in managing filing systems, documentation, and records.
• Prior experience in farm or plantation-related projects will be an added advantage.
• Excellent written and verbal communication, with the ability to interact with a range of stakeholders.
• Strong organizational, filing, and documentation skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and email management.

Job Type: Full-time

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person