Quantumlink IT Solutions Hiring! Full Time Executive Administrative Assistant in Federal Territory - Ricebowl

Company Description Quantumlink IT Solutions is a technology-focused company operating in the Greater Kuala Lumpur area, supporting clients with IT services, systems, and solutions. The organization values reliability, professionalism, and efficient service delivery to help businesses optimize their technology infrastructure. Team members collaborate across functions to support internal operations and client-facing activities. The company offers opportunities for growth, skill development, and meaningful contribution to organizational efficiency.

Role Description This is a full-time, on-site Executive Administrative Assistant role based in Greater Kuala Lumpur. The Executive Administrative Assistant will provide high-level administrative support to senior leaders, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. The role involves organizing and maintaining files and records, handling incoming calls and emails, and ensuring professional communication with internal and external stakeholders. The individual will support office operations by preparing documents, assisting with meeting logistics, tracking action items, and following up on deadlines. This position requires attention to detail, discretion when handling confidential information, and a proactive approach to anticipating executive and office needs.

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management, meeting coordination, and executive support.
• Professional Phone Etiquette and Communication skills for interacting with stakeholders, drafting correspondence, and managing calls and emails.
• Solid Clerical Skills, such as document preparation, data entry, filing, and record management.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentations, email, and calendaring software).
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• High level of integrity, discretion, and reliability in handling confidential and sensitive information.
• Strong organizational skills and attention to detail, with the ability to work independently and collaboratively.
• Previous experience in an executive or senior-level administrative support role; formal education in business, administration, or a related field is an advantage.