Bare Cove Technology Limited Hiring! Full Time Senior Administrative Assistant in Hong Kong Island, Hong Kong - Ricebowl

ABOUT THE COMPANY

Bare Cove Technology (BCT) is an award-winning IT and cybersecurity solutions provider. Our team is made up of proven leaders in the fields of cybersecurity, software development, cloud technologies, and IT infrastructure and design. We support the top asset managers in the Asia Pacific region, helping our clients meet the evolving expectations of institutional investors and global regulators.

Bare Cove Technology is in a rapid-growth phase and onboarding new clients across Hong Kong, Singapore, Australia and the UK. To support our continued growth, Bare Cove is looking to add several new members to the team.

ABOUT THE ROLE

Bare Cove Technology is looking for a Senior Administrative Assistant to support the executive and leadership teams across a variety of domains, to facilitate our continued rapid growth. The Administrative Assistant will help with general office administration, and vendor management, and generally support the leadership teams by taking various administrative tasks off of their plates. The successful candidate will also have the opportunity to get involved in finance and HR related tasks after appropriate training.

Bare Cove Technology was established in January 2020, and is a rapidly growing company. The motivated candidate will have the opportunity to expand from this role into a variety of other roles such as Administrative Manager, Procurement Manager, etc. in the future.

This role is based in our Central, Hong Kong office. The candidate will be reporting to the Head of Administrative Services.

JOB DUTIES

• Ensure office efficiency by maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.

• Assist with vendor management and procurement for clients and the company.

• Maintain good supplier relations and negotiate contract terms / price.

• Maintain and update supplier information.

• Follow and enforce the company's policies and procedures.

• Assist with various company meetings, events, and celebrations.

• Assist with preparation of weekly, monthly and quarterly management reports with leadership team.

• Assist finance team with preparation of monthly and annual book close

• Assist with HR and Hiring processes.

• Perform any ad hoc responsibilities as assigned by the executive team.

REQUIRED SKILLS AND QUALIFICATIONS

• Minimum 3+ years’ experience as an administrative assistant.

• Strong English and Cantonese communication skills.

• Strong sense of confidentiality and responsibility.

• Strong time-management skills, high degree of flexibility, and excellent multitasking ability.

• Basic knowledge of accounting and bookkeeping practices.

• Strong prioritization skills and organization skills to complete a wide variety of tasks.

• Detail oriented with a strong attention to detail to ensure accuracy in documentation, financial transactions and other administrative tasks

• Ability to work independently to meet deadlines.

• Strong problem-solving ability.

• Highly self-motivated and proactive.

NICE-TO-HAVE SKILLS

• Procurement and inventory management experience.

• Mandarin speaker preferred.