Tauplene Melaka Hiring! Full Time Purchasing Clerk in Melaka - Ricebowl

The Purchasing Clerk is responsible for supporting the procurement function by processing purchase orders, maintaining purchasing records, communicating with suppliers, tracking deliveries, and ensuring materials and services are purchased accurately, on time, and in accordance with company policies. The role helps maintain efficient inventory levels while achieving cost, quality, and delivery objectives.

Key Responsibilities

• Prepare and process purchase requisitions and purchase orders.
• Obtain quotations from suppliers and compare prices, quality, and delivery schedules.
• Communicate with suppliers regarding order confirmations, delivery dates, and product availability.
• Monitor purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers on delayed deliveries or order discrepancies.
• Verify purchase orders against invoices and delivery documents.
• Maintain accurate purchasing records, supplier databases, and procurement documentation.
• Coordinate with warehouse, production, finance, and requesting departments to ensure purchasing requirements are met.
• Assist in sourcing new suppliers and evaluating supplier performance.
• Monitor inventory levels and replenish stock when required.
• Handle returns, damaged goods, and supplier claims.
• Ensure compliance with company procurement policies and procedures.
• Assist with monthly purchasing reports and cost analysis.
• Support annual stock take and inventory reconciliation activities.

Qualifications

• Diploma or Certificate in Business Administration, Supply Chain Management, Purchasing, or a related field.
• SPM/STPM with relevant purchasing experience may also be considered.

Experience

• At least 3 years of experience in purchasing, procurement, inventory control, or administrative support.
• Experience in manufacturing, trading, or distribution industries is an advantage.

Knowledge

• Basic purchasing and procurement procedures.
• Inventory management principles.
• Supplier relationship management.
• Understanding of purchasing documentation and record keeping.
• Knowledge of Microsoft Office and ERP

Work Location: In person