EPS Ventures Hiring! Full Time Facilities - Administration Manager in Federal Territory, Earn up to MYR 9,000 - Ricebowl

Office Manager

Salary: Up to RM8,000
Location: Kuala Lumpur

Contract : 1 year

Key Responsibilities

• Lead and oversee all day-to-day office operations and administrative functions.
• Plan, coordinate, and execute the company's office relocation project, ensuring a seamless transition with minimal business disruption.
• Develop office layouts, seating arrangements, and workspace planning to maximize operational efficiency.
• Manage office setup, including furniture, equipment, IT infrastructure, pantry, meeting rooms, and common areas.
• Liaise with landlords, contractors, interior designers, movers, utility providers, and other vendors throughout the office relocation process.
• Manage tenancy agreements, office leases, utilities, maintenance contracts, insurance policies, and other office-related service agreements.
• Oversee office facilities, maintenance, repairs, workplace safety, and ensure compliance with company policies and local regulations.
• Establish, review, and implement office policies, procedures, and administrative best practices.
• Manage office budgets, monitor operational expenses, and identify cost-saving opportunities.
• Oversee procurement of office supplies, equipment, and services while managing vendor relationships and contract negotiations.
• Support HR operations, including onboarding, offboarding, employee documentation, attendance, leave administration, and HR-related administrative matters.
• Coordinate company events, employee engagement initiatives, and internal communications.
• Act as the primary liaison between management, employees, building management, and external service providers.
• Drive continuous improvement initiatives to enhance workplace efficiency, employee experience, and operational excellence.
• Ensure all office relocation milestones, office projects, and administrative tasks are completed on time and within budget.

Requirements

• Minimum 8 years of relevant experience in Office Management, Facilities Management, or Corporate Administration.
• Proven track record of leading office relocation projects from planning through execution.
• Strong experience in workspace planning, facilities management, vendor management, and office setup.
• Experience managing office budgets, contracts, procurement, and operational expenses.
• Good understanding of HR administration, employment regulations, and office compliance.
• Excellent project management, organizational, multitasking, and problem-solving skills.
• Strong communication, interpersonal, and stakeholder management abilities.
• Able to work independently, manage multiple priorities, and perform effectively in a fast-paced environment.
• Bachelor's Degree in Business Administration, Human Resources, Facilities Management, or a related field is preferred.

Preferred Experience

• Experience setting up a new office or expanding office operations.
• Experience working in a fast-paced multinational corporation (MNC), technology, fintech, or startup environment.
• Familiarity with workplace health and safety regulations, office fit-out projects, and facilities management.

Pay: RM8,500.00 - RM9,000.00 per month

Application Question(s):

• this is a 1 year contract role, are you okay with it?

Education:

• Bachelor's (Preferred)

Experience:

• setting up a new office or expanding office operations. : 5 years (Required)
• managing office budgets, contracts, procurement, operational : 5 years (Required)
• in office management and project experience in renovation: 5 years (Required)

Language:

• Mandarin (Required)

Work Location: In person