Position Title

Reporting To

Position Summary

Key Accountabilities

• Administrative Support and Workflow Coordination: Provide comprehensive admin support to senior management and the team, including preparing internal memos, routing DocuSign agreements and NDAs, facilitating approval workflows, and managing business card requests.
• Travel and Access Logistics: Manage end-to-end travel logistics such as duty travel, hotel bookings, and visitor registrations, and arrange daily or renewed airport passes in compliance with access requirements.
• Data and Communication Maintenance: Maintain updated employee listings, organizational charts, and group email distribution lists to ensure accurate internal communication.
• Procurement and Financial Administration: Support budget tracking and policy compliance, manage end-to-end procurement activities including RFQs and PR, PO, or GRN creation, and coordinate with Finance for timely invoice processing.
• Merchandise and Supply Chain Management: Oversee merchandise requests, monitor warehouse stock levels, and liaise with vendors for replenishment and production.
• Logistics and Shipment Tracking: Coordinate with cargo partners for domestic and international shipments, ensuring accurate tracking, proper documentation, and timely delivery.

Qualifications and Years of Experience

• Minimum Diploma in Business Administration, Office Management, Corporate Administration, Management, or other related disciplines.
• 1-3 years of relevant working experience in an administrative, executive support, or office coordination role.
• Proficient in Microsoft Office applications, such as Excel, PowerPoint, Outlook, SharePoint, and PowerApps.

• Experience coordinating with cross-functional stakeholders

Areas of Experience

• Experience in office administration, executive support, and routing approval workflows.
• Managing procurement tasks including RFQs, PR/PO/GRN generation, and invoices.
• Coordinating domestic and international shipping logistics and tracking merchandise stock.

• Handling corporate travel logistics, hotel bookings, and airport pass applications

Skill & Knowledge

• Strong organizational skills and sharp attention to detail.
• Proficiency in Microsoft Office, SharePoint, and PowerApps.
• Knowledge of procurement workflows, finance policies, and budget tracking.
• Proactive mindset with the resilience to handle tight deadlines and contract targets.

• Good communication skills to work with senior management and vendors