Port Of Tanjung Pelepas Hiring! Full Time Executive, Management System - Assurance (MSA) in Johor - Ricebowl

Role Overview

The Executive, Management System & Assurance is responsible for supporting the administration, implementation, and continuous improvement of the organization's management systems and assurance activities.

The successful candidate will work closely with internal stakeholders to maintain controlled documentation, coordinate internal and external audits, monitor corrective actions, and ensure compliance with international standards such as ISO 9001, ISO 14001, ISO 45001, and ISO 27001.

This role also provides valuable exposure to corporate governance, risk management, and operational excellence initiatives across the organization.

Key Responsibilities

Document Control & Management

• Support the administration and maintenance of controlled documents through the IQMS platform.
• Monitor document reviews, approvals, revisions, releases, and obsolete document management.
• Assist in improving document control processes and company-wide documentation standards.
• Maintain proper filing and archiving of management system records in both hardcopy and digital formats.

Integrated Management System (IMS) & ISMS

• Assist in maintaining and continuously improving the Integrated Management System (IMS).
• Support compliance activities related to ISO 9001, ISO 14001, ISO 45001, and ISO 27001 standards.
• Work closely with process owners to ensure documentation remains current and compliant.
• Monitor implementation status and recommend process improvements where necessary.

Audit & Compliance

• Participate in internal audit activities in accordance with the Annual Audit Plan.
• Support external audit exercises and certification activities (e.g., LRQA).
• Assist in conducting ISPS compliance audits and related assurance activities.
• Prepare audit documentation, reports, and follow-up actions.

Corrective Action & Continuous Improvement

• Track and monitor corrective actions arising from audits and process reviews.
• Support the closure and verification of corrective actions within agreed timelines.
• Assist departments in implementing preventive and corrective improvement initiatives.

Administration & Coordination

• Support the preparation of management reports and audit documentation.
• Assist in monitoring departmental KPIs, training records, and reporting obligations.
• Coordinate meetings, document reviews, and management system activities.
• Perform any additional duties assigned by the Head of Section.

Awareness & Training

• Support awareness programs relating to management systems and compliance requirements.
• Assist in delivering and coordinating Port Briefing Orientation (PBO) sessions and related training activities.

Requirements

Education

• Bachelor's Degree in:
• Quality Management
• Business Administration
• Engineering
• Industrial Management
• Risk Management
• Or any related discipline.

Experience

• Minimum 2 years of relevant experience in:
• Quality Management Systems
• Document Control
• Internal Auditing
• Compliance or Assurance functions
• Fresh graduates with relevant internship or project experience are encouraged to apply.

Technical Skills

Exposure or knowledge in the following areas would be an added advantage:

• ISO 9001, ISO 14001, ISO 45001, ISO 27001
• Document Control Systems (IQMS or equivalent)
• Internal Audit methodologies
• Microsoft Office applications
• Process Mapping and Continuous Improvement tools

Preferred Attributes

• Strong analytical and organizational skills.
• High attention to detail and documentation accuracy.
• Good communication and stakeholder management skills.
• Ability to work independently and collaboratively across functions.
• Proactive mindset with a passion for quality and continuous improvement.
• Good report writing and problem-solving abilities.