Albert Wines & Spirits (M) Hiring! Full Time Invoicing - Admin Executive in Federal Territory - Ricebowl

Invoicing & Admin Executive

Albert Wines & Spirits (M) Sdn Bhd

Lot 65, Lorong Kuang Bulan, Taman Kepong, 52100 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur

RM3,500 – RM5,000/month

Full-time | 5-day work week

We’re hiring!

Albert Wines & Spirits (M) Sdn Bhd is looking for an organised and detail-oriented Invoicing & Admin Executive to join our team at our Kepong office.

If you have experience in invoicing, sales documentation, order processing, or administrative work, we would like to hear from you.

About Us

Albert Wines & Spirits is one of Malaysia’s established distributors of premium wines, spirits, beers, waters, teas, and beverages.

We work with a diverse portfolio of international brands and support customers across the HORECA, retail, modern trade, and corporate sectors. Our operations require accurate order processing, strong internal coordination, and disciplined documentation to ensure smooth sales and delivery operations.

Position Overview

The Invoicing & Admin Executive is responsible for processing customer orders, preparing sales and delivery documentation, maintaining accurate records, and coordinating closely with the Sales, Warehouse, Logistics, and Finance teams.

This is a hands-on operational role that requires strong attention to detail, accuracy, responsibility, and the ability to manage daily documentation efficiently in a fast-paced distribution environment.

Key Responsibilities

Invoicing & Sales Documentation

• Prepare and process Sales Orders, Invoices, Delivery Orders, Credit Notes, and other relevant sales documentation
• Ensure all pricing, quantities, customer details, discounts, and payment terms are accurately reflected in the system
• Verify supporting documents and approvals before processing orders and invoices
• Ensure all sales and delivery documentation is complete, accurate, and properly recorded
• Follow up on acknowledged Delivery Orders and relevant supporting documents when required

Order Processing & Coordination

• Coordinate closely with the Sales team to process customer orders accurately and efficiently
• Liaise with Warehouse and Logistics teams to ensure orders are prepared and delivered according to schedule
• Assist in resolving order discrepancies, pricing issues, stock availability concerns, and documentation matters
• Support urgent order processing and communicate relevant updates to internal teams

Administration & Record Keeping

• Prepare, organise, and maintain sales documents, administrative records, and filing systems
• Perform daily document sorting, filing, and record maintenance
• Ensure documentation is properly organised for internal reference, audit, and finance purposes
• Assist in maintaining accurate customer and sales records in the company system

Stock & Operational Support

• Assist with stock coordination and verification when required
• Support monthly and yearly stock take exercises
• Coordinate with relevant departments on stock discrepancies, returns, exchanges, and damaged goods documentation
• Assist in ensuring proper documentation flow between Sales, Warehouse, Logistics, and Finance

General Support

• Provide general administrative support to the Sales and Operations teams
• Assist with internal reports and document preparation when required
• Perform other administrative and operational duties as assigned by senior staff or Management

Requirements

• Minimum SPM, Diploma, or equivalent qualification in any field
• Previous experience in invoicing, order processing, sales administration, or administrative work is preferred
• Computer literate with proficiency in Microsoft Word and Excel
• Knowledge or experience using accounting or ERP software such as SQL or AutoCount is an advantage
• Able to communicate effectively in Bahasa Malaysia and English
• Strong attention to detail and accuracy when handling documents and data
• Able to manage multiple daily tasks and work within deadlines
• Able to work independently with minimal supervision and as part of a team
• Responsible, organised, reliable, and possess a positive working attitude
• Willing to work at our Kepong office
• Candidates who are available to start immediately will have an advantage

Why Join Us?

• 5-day work week
• Stable position within an established and growing wines, spirits, and beverage distribution company
• Exposure to sales operations, invoicing, inventory coordination, and distribution processes
• Opportunity to work closely with multiple departments and develop broader operational experience
• Career growth opportunities within the Group

Interested candidates may apply directly via LinkedIn.