Full Time Personal Operation Executive-Manager Jobs, in GD Pavilion Sdn Bhd Hulu Langat - Ricebowl

Job Title: Personal Operation Executive / Manager
Reporting Line: Reports to Senior Manager
Location: Nilai, Kajang & Kuala Lumpur

Reporting Line Reports to: Senior Manager

Position Summary

The Personal Operation Executive/Manager reports to the Senior Manager and oversees drivers, vehicles, clubhouse, property liaison, and selected welfare/personal arrangements to provide seamless personal and operational support to the principal. The Personal Affairs Manager plans and coordinates personal logistics and facilities, consolidating driver and vehicle management, clubhouse operations, property access, and personal errands under one central point of responsibility, while monitoring budgets and service standards.

Key Duties and Scope of Work

1. Driver Management
Plan and oversee drivers' daily schedules, task assignments, leave, performance KPIs, and annual health checks to ensure safe, punctual, and reliable transport services.

2. Vehicle & Transport Management
Manage vehicle usage, maintenance, cleanliness, lending procedures, insurance and road tax renewals, and in-car essentials to keep all vehicles roadworthy, presentable, and ready for use.

3. Clubhouse Operations & Facilities
Oversee clubhouse budget, staffing, festive decorations, security, Guanyin upkeep, and general maintenance (including facilities, equipment, and contracted services) to ensure a comfortable and well-maintained environment. Including the coordination for meal menu with the chef, budgeting, setups etc.

4. Prayers, Fruits & Personal Arrangements
Manage weekly, festive, and special-occasion prayers in a simple, organized manner; coordinate fruit-related matters such as ordering, arrangements, and occasional fruit picking at designated locations; and handle day-to-day personal errands and special requests for the Principal (including ad-hoc purchases, deliveries, and small logistics tasks) to ensure personal needs are efficiently taken care of.

5. Property & Access Liaison
Liaise with property management offices for Kajang and TRX on visitor access, access cards, and routine property-related matters to maintain smooth building access and compliance.

6. Reporting & Continuous Improvement
Provide regular updates to the Senior Manager on budgets, maintenance issues, and key matters within the Personal Affairs scope, and contribute ideas to refine SOPs and processes.

Experience and Qualification Requirements

• Diploma or Degree in Business Administration, Hospitality/Facilities Management, or related field, or equivalent experience.
• 3-5 years' experience managing drivers, vehicles, facilities, or personal/household operations for senior management or high-profile individuals.
• Proven experience in vendor coordination, maintenance follow-up, and basic budgeting or cost control. Language and Skill Requirements
• Good command of English and Bahasa Malaysia; Mandarin or local dialects is an advantage.
• Strong organizational and coordination skills, with high attention to detail and discretion.
• Good interpersonal and communication skills to work with staff, management, and external vendors,
• Proficient in basic office software for scheduling, budgeting, and reporting.
• Able to handle urgent requests, changing priorities, and occasional after-hours requirements professionally.
• Willing to travel regularly between Nilai, Kajang, and Kuala Lumpur to oversee operations, properties, and personal affairs matters as required.
• Possess a valid driving license and own transportation is an advantage.