Full Time Accounts - HR Assistant Jobs, in Premala Era Com Construction (M) Sdn. Bhd. Kuala Lumpur - Ricebowl

1. Administrative & Clerical Support
 Perform day-to-day clerical tasks including filing, photocopying, scanning, binding, and data entry
 Maintain systematic filing (physical and digital) for easy retrieval and audit reference
 Prepare, type, and format letters, memos, reports, forms, and official correspondence
 Handle incoming and outgoing emails, phone calls, courier items, and letters
 Assist supervisors and management with administrative and ad-hoc tasks

2. Documentation & Record Control
 Maintain and update employee files, attendance records, leave records, and staff databases
 Ensure proper document version control, numbering, and archiving
 Track document submission deadlines and follow up with relevant parties
 Support compliance documentation for audits, inspections, or authority requirements

3. Procurement & Finance Support
 Assist in preparing purchase requisitions, purchase orders, and supplier documentation
 Maintain records of invoices, delivery orders, and payment vouchers
 Liaise with suppliers for quotations and delivery follow-ups
 Support monthly expense tracking and document reconciliation

4. Coordination & Communication
 Coordinate with internal departments (HR, Finance, Operations, Site Teams)
 Schedule meetings, prepare meeting rooms, and record simple meeting minutes

5. Office Management & Housekeeping
 Monitor office supplies and arrange replenishment when necessary
 Maintain cleanliness and proper organization of office workstations and common areas
 Ensure office equipment (printer, scanner, photocopier) is in working condition and report issues

6. Compliance, Safety & Confidentiality
 Follow company policies, procedures, and code of conduct
 Ensure proper handling of confidential documents and personal data