Full Time Personal Assistant Jobs, in Wikicareer Sdn. Bhd. Petaling - Ricebowl

About the Company

A well-established and diversified Malaysian group is seeking a highly capable and discreet Personal Assistant to provide dedicated support to its Executive Chairman.

About the Role

This is a confidential, high-trust position supporting the Executive Chairman directly. The ideal candidate is polished, proactive, and able to operate with sound judgment, professionalism, and absolute discretion at all times.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Executive Chairman.

• Manage complex calendars, appointments, meetings, and scheduling with tact and diplomacy.

• Draft, edit, and proofread letters, documents, emails, reports, and proposals, and ensure timely follow-up on all matters requiring a response.

• Handle confidential correspondence and sensitive information with the highest level of professionalism and discretion.

• Coordinate travel arrangements including flights, accommodation, transportation, and visa applications, and travel alongside the Chairman when required.

• Screen and manage incoming calls, emails, visitors, and correspondence on the Chairman's behalf.

• Prepare meeting agendas, presentations, minutes, and follow-up action items.

• Coordinate internal meetings, events, luncheons, and company functions, overseeing logistics for smooth execution.

• Welcome and attend to clients, guests, and business associates in a professional manner.

• Handle office administration, personal errands, and ad-hoc assignments as required.

• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.

• Prioritise effectively and manage urgent matters within tight deadlines.

Requirements

• Bachelor's Degree in any discipline with 5+ years' experience as a Personal Assistant to a Director or Senior Management.

• Valid Class D driving licence.

• Proven experience in managing travel arrangements and personal errands.

• Proficient in English and Bahasa Malaysia; ability to converse in Mandarin is an added advantage.

• Strong command of Microsoft Office.

• Excellent interpersonal skills and the ability to engage confidently with all levels of management, staff, and external parties.

• Highly organised, detail-oriented, and able to complete tasks accurately with minimal supervision.

• Demonstrates the highest standards of ethics and confidentiality.

• A positive, can-do attitude with strong multitasking ability.

• Flexible and committed, with willingness to work weekends or irregular hours when required.

• Able to commit to a demanding schedule and frequent availability, given the nature of the role.