Barco Offshore Hiring! Full Time DOCUMENT CONTROLLER in Selangor - Ricebowl

Key Responsibilities

1. Document Management & Control

• Establish and maintain document control systems for marine and offshore vessel operations.

• Register, track, distribute, archive, and retrieve controlled documents in accordance with company procedures.

• Maintain document registers, revision histories, and transmittal records.

• Ensure all documents are reviewed, approved, and issued according to document control procedures.

• Monitor document status and ensure only current revisions are available for operational use.

• Coordinate document submissions to clients, vessel management teams, and regulatory authorities.

1. OVMSA Compliance Support

• Support implementation and maintenance of documentation required under OVMSA elements.

• Maintain records related to marine assurance, vessel audits, inspections, risk assessments, and management reviews.

• Ensure OVMSA-related procedures, manuals, policies, and records are properly controlled and readily accessible.

• Assist in preparing documentation for OVMSA assessments, client audits, and third-party verification activities.

• Track corrective actions, observations, and close-out documentation arising from audits and inspections.

• Support evidence collection and record management for OVMSA self-assessment submissions.

1. Quality, Safety & Regulatory Documentation

• Maintain controlled copies of:

  • Safety Management System (SMS) documents

  • ISM Code documentation

  • ISO Management System records

  • Vessel certificates and statutory documentation

  • HSE procedures and records

  • Marine assurance and operational manuals

• Ensure compliance with company quality management requirements and document retention policies.

• Coordinate document updates resulting from regulatory, client, or operational changes.

1. Audit & Reporting Support

• Prepare document packages for internal and external audits.

• Maintain audit records, findings registers, and corrective action tracking logs.

• Generate periodic document control reports and KPI summaries.

• Support management review meetings by providing documentation status reports.

1. Records Management

• Maintain electronic and hard-copy filing systems.

• Ensure proper archival, retention, and disposal of records in accordance with company and client requirements.

• Safeguard confidential and sensitive information.

Qualifications

Education

• Diploma or Degree in Business Administration, Information Management, Engineering, Marine Studies, or related discipline.

Experience

• Minimum 5 years of document control experience in offshore, marine, oil & gas, or shipping industries.

• Proven experience supporting OVMSA, ISM, ISO, or marine assurance management systems.

• Experience working on offshore vessel operations, marine projects, or vessel management environments.

• Familiarity with document management systems (DMS/EDMS).

Technical Knowledge

• Strong understanding of OVMSA requirements and marine assurance practices.

• Knowledge of ISM Code, ISO 9001, ISO 14001, and ISO 45001 documentation requirements.

• Proficient in Microsoft Office Suite and electronic document management systems.

• Experience with audit documentation and compliance tracking.

Preferred Qualifications

• Previous experience supporting OVMSA audits and assessments.

• Experience within offshore support vessel (OSV), marine transportation, or offshore energy sectors.

• Internal Auditor certification (ISO/ISM) is an advantage.

• Knowledge of maritime regulatory requirements and vessel assurance programs.

• Candidates available for immediate joining will be given priority.