Wee Hiring! Full Time Admin Executive in Selangor, Earn up to MYR 5,000 - Ricebowl

The Admin Executive is responsible for supporting the daily administrative and office operations of the company to ensure smooth, efficient, and well-organized business functions. This role is responsible for coordinating office administration, documentation, facilities, assets, internal support services, and general administrative duties to support overall business operations.

Key Responsibilities

General Administration

• Handle day-to-day administrative operations and ensure smooth office management.
• Maintain proper filing systems, documentation, records, and correspondence.
• Prepare reports, letters, memos, meeting minutes, and other administrative documents.
• Monitor and replenish office supplies, pantry items, and other administrative resources.
• Coordinate courier services, postage, and distribution of incoming and outgoing documents.

Office and Facilities Management

• Monitor office maintenance, cleanliness, and general upkeep of the workplace.
• Coordinate repair, maintenance, and servicing of office equipment, furniture, and facilities.
• Liaise with vendors, contractors, building management, and service providers for administrative matters.
• Ensure meeting rooms, common areas, and office facilities are properly managed and maintained.

Asset and Inventory Administration

• Maintain records of office assets, administrative supplies, and equipment.
• Track issuance, movement, and condition of office equipment and company property.
• Assist in stock control and administrative inventory monitoring.

Documentation and Compliance Support

• Ensure proper maintenance of company records, licenses, agreements, and administrative documents.
• Support renewal of administrative-related licenses, permits, subscriptions, and contracts.
• Ensure documentation is updated, organized, and accessible when required.

Coordination and Internal Support

• Provide administrative support to departments and management as needed.
• Assist in organizing meetings, staff events, training, travel arrangements, and company activities.
• Coordinate staff claims, bookings, and administrative requests where applicable.
• Support onboarding arrangements for new employees, including workstation setup and administrative preparation.

Vendor and Cost Control

• Source quotations, compare pricing, and coordinate purchases for office and administrative needs.
• Monitor administrative expenses and ensure purchases are within approved budget.
• Process invoices, payment requests, and related supporting documents for administration matters.

RequirementsEducation

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.

Experience

• Minimum 2–4 years of relevant administrative working experience.
• Experience in office administration, facilities coordination, or general administration is preferred.
• Experience in handling vendors, office management, and documentation is an advantage.

Knowledge and Skills

• Good knowledge of office administration procedures and documentation control.
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Good communication and interpersonal skills.
• Strong organizational and coordination skills.
• Able to multitask, work independently, and meet deadlines.
• Detail-oriented, responsible, and able to maintain confidentiality.

Job Type: Full-time

Pay: RM3,500.00 - RM5,000.00 per month

Education:

• Bachelor's (Preferred)

Work Location: In person