Kao Malaysia Hiring! Full Time Admin Executive in Selangor - Ricebowl

Job Purpose

To support smooth day-to-day office operations by managing administrative activities, facilities coordination, documentation, and support services. This role helps maintain an organised, compliant, and efficient workplace that enables employees and departments to perform effectively.

Key Responsibilities

Office & Facilities Administration

• Manage office facilities including meeting rooms, pantry, stationery, printing services, office equipment, and overall office cleanliness.
• Coordinate with building management, security, cleaning services, maintenance vendors, and other service providers to address facility-related matters.
• Administer visitor access, security cards, car park arrangements, courier services, and office keys.

Administrative Support

• Arrange travel bookings, accommodation, and meeting logistics as required.
• Support vendor management processes including budget tracking, quotations, purchase requests, delivery orders, and invoice submission to Finance.
• Assist in organising company events, staff briefings, meetings, and corporate activities.

Records & Compliance

• Maintain accurate documentation, inventory records, and office asset registers.
• Ensure administrative documents and processes comply with company policies and procedures.
• Support internal and external audits by keeping administrative records well-organised and up to date.

Job Requirements

• Diploma or Degree in Business Administration, Management, Human Resources, or related disciplines.
• 1–3 years of relevant administrative experience preferred (fresh graduates are encouraged to apply).
• Good communication and coordination skills with the ability to work with internal teams and external parties.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Well-organised, proactive, detail-oriented, and able to handle confidential information with professionalism.