Wee Hiring! Full Time Purchasing Manager in Selangor, Earn up to MYR 10,000 - Ricebowl

1. Job Purpose

The Purchasing Manager is responsible for leading and managing the company’s purchasing and procurement activities to ensure timely, cost-effective, and compliant sourcing of materials, equipment, spare parts, consumables, services, and other operational requirements.

This role is critical in supporting GLD Alloys’ manufacturing operations by ensuring stable supply, competitive pricing, vendor reliability, proper documentation, and procurement practices that meet internal control, audit, ISO, IATF, AS9100, ESG, and future listed-company compliance requirements.

2. Key Responsibilities

2.1 Procurement Planning and Purchasing Operations

• Plan, manage, and monitor all purchasing activities based on production, maintenance, engineering, warehouse, quality, EHS, administration, and operational requirements.
• Ensure materials, spare parts, consumables, services, and equipment are purchased on time and in accordance with approved specifications.
• Review Purchase Requisitions, Purchase Orders, quotations, comparison summaries, supplier proposals, and procurement supporting documents.
• Coordinate with internal departments to understand purchase requirements, urgency, specifications, technical details, budget, and delivery timelines.
• Ensure urgent purchases are properly justified, approved, documented, and controlled.
• Monitor outstanding purchase orders, delivery schedules, supplier delays, and pending procurement matters.
• Ensure procurement activities support uninterrupted factory operations and production planning.

2.2 Supplier Sourcing and Vendor Management

• Source, evaluate, develop, and maintain reliable suppliers, contractors, and service providers.
• Conduct supplier screening, pre-qualification, registration, evaluation, and periodic performance review.
• Negotiate pricing, payment terms, delivery terms, lead time, warranty, service level, and commercial terms with suppliers.
• Maintain an approved vendor list and ensure supplier information is accurate, updated, and properly documented.
• Monitor supplier performance in terms of price competitiveness, delivery reliability, quality, responsiveness, compliance, and after-sales support.
• Work with Quality, Production, Engineering, Warehouse, Finance, and EHS teams to resolve supplier-related issues.
• Develop alternative supplier sources to reduce dependency risk and improve supply chain resilience.

2.3 Cost Control and Negotiation

• Lead cost-saving initiatives through price negotiation, supplier comparison, alternative sourcing, bulk purchase planning, and contract review.
• Prepare quotation comparison reports and provide clear recommendation to management.
• Monitor market price trends for key materials, consumables, spare parts, logistics-related items, and services.
• Ensure purchases are made at competitive prices without compromising quality, compliance, safety, or delivery requirements.
• Support budget planning and provide procurement cost information when required.
• Identify opportunities to improve purchasing efficiency and reduce unnecessary or duplicate spending.

2.4 Compliance, Internal Control and Documentation

• Ensure all procurement activities comply with company policies, approval matrix, internal control procedures, audit requirements, and applicable laws or regulations.
• Maintain proper documentation for quotation, comparison, approval, purchase order, delivery order, invoice matching, supplier records, and contract records.
• Ensure segregation of duties, approval limits, and procurement authority levels are followed.
• Support internal and external audits by preparing procurement records, supplier evaluation records, purchase documentation, and compliance evidence.
• Assist in developing and improving procurement SOPs, policies, forms, workflows, and control procedures.
• Ensure procurement practices are aligned with GLD Alloys’ preparation toward listing readiness and corporate governance requirements.

2.5 Quality, ISO, IATF, AS9100 and ESG Support

• Work with the Quality Management team to ensure supplier-related requirements under ISO, IATF 16949, AS9100, and other management systems are properly implemented.
• Ensure suppliers are evaluated based on quality, delivery, compliance, and risk requirements.
• Maintain supplier qualification records, supplier audit records, supplier corrective action follow-up, and supplier performance data where applicable.
• Support sourcing of materials, equipment, and services that meet quality, safety, environmental, and customer requirements.
• Coordinate with EHS on purchases related to scheduled waste handling, safety equipment, PPE, chemicals, environmental controls, and regulatory requirements.
• Support ESG-related supplier information collection when required, including responsible sourcing, compliance declarations, and sustainability-related data.

2.6 Contract and Service Procurement

• Review and coordinate purchasing contracts, service agreements, maintenance contracts, rental agreements, and supplier terms with relevant departments.
• Ensure key terms such as scope of supply, pricing, delivery, warranty, liability, termination, payment terms, and service level are properly reviewed before approval.
• Liaise with Legal, Finance, Management, and relevant departments on contract-related procurement matters.
• Monitor contract validity, renewal dates, pricing changes, and supplier obligations.

2.7 Team Management and Cross-Department Coordination

• Lead, guide, and supervise the purchasing team to ensure proper execution of purchasing duties.
• Assign tasks, monitor performance, and provide training to procurement staff.
• Coordinate closely with Production, Engineering, Warehouse, Quality, EHS, Logistics, Finance, HR/Admin, and Management.
• Ensure procurement team follows company procedures, maintains proper communication, and responds promptly to operational needs.
• Promote professionalism, integrity, accountability, and transparency within the procurement function.

2.8 Reporting and Continuous Improvement

• Prepare procurement reports, supplier performance reports, cost-saving reports, outstanding PO reports, and other management reports as required.
• Review procurement workflow and recommend improvements to increase efficiency, control, transparency, and cost effectiveness.
• Identify procurement risks and propose mitigation actions.
• Support ERP implementation or procurement system improvement, including data accuracy, item coding, supplier records, and purchasing workflow.
• Perform any other duties assigned by Management from time to time.

3. Key Performance Indicators

• Timely purchase order processing and delivery follow-up.
• Cost savings achieved through negotiation and sourcing improvement.
• Supplier delivery performance and quality performance.
• Accuracy and completeness of procurement documentation.
• Compliance with approval matrix and procurement SOP.
• Reduction of urgent, duplicate, or uncontrolled purchases.
• Supplier evaluation completion rate.
• Audit findings related to procurement control.
• Responsiveness to production and operational requirements.
• Effectiveness of alternative supplier development.

4. Job Requirements

Education

• Bachelor’s Degree or Diploma in Supply Chain Management, Procurement, Business Administration, Engineering, Manufacturing, Logistics, or related field.
• Professional certification in procurement, supply chain, ISO, or project management will be an added advantage.

Experience

• Minimum 5 to 8 years of experience in purchasing, procurement, sourcing, or supply chain management.
• At least 2 to 3 years in a managerial or supervisory role.
• Experience in manufacturing, metal, aluminium, automotive, aerospace, engineering, recycling, heavy industry, or factory environment is preferred.
• Experience dealing with machinery parts, maintenance items, raw materials, consumables, services, contractors, and operational purchases will be an advantage.
• Experience with ISO, IATF 16949, AS9100, supplier management, audit documentation, or listed-company compliance is preferred.

Pay: RM5,000.00 - RM10,000.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Education:

• Bachelor's (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person