SuamiSihat Holding Hiring! Full Time Assistant Manager in Selangor, Earn up to MYR 6,000 - Ricebowl

The Chief Administrative Office (CAO) serves as the central corporate support function for the Group, ensuring efficient governance, operational excellence, regulatory compliance, and business support across all business units.

The department oversees:

• Human Resources
• Finance & Accounting
• Corporate Administration
• Legal & Compliance
• Procurement & Purchasing
• General Administration

The Assistant Manager acts as the operational coordinator of these functions, supporting the CAO in managing day-to-day corporate operations while driving continuous improvement initiatives.

Position Summary

The Assistant Manager – CAO is responsible for supporting the Chief Administrative Officer in overseeing the Group’s administrative and corporate support functions. This role coordinates cross-functional activities involving Human Resources, Finance, Procurement, Corporate Administration, Legal Compliance, and General Administration to ensure smooth business operations.

The role requires strong analytical capability, governance knowledge, audit readiness, financial awareness, and the ability to manage multiple projects simultaneously while ensuring compliance with company policies and Malaysian statutory requirements.

Key Responsibilities

1. Human Resources

• Support HR operations including recruitment, onboarding, confirmation, disciplinary matters and employee documentation.
• Monitor HR policies and ensure compliance with Employment Act and internal SOPs.
• Coordinate performance appraisal activities.
• Assist in training administration and HRDC-related matters.
• Support manpower planning and organizational development initiatives.

2. Finance & Accounting

• Coordinate with Finance on budgeting and expense monitoring.
• Review invoices, payment requests and financial documentation.
• Assist in monthly financial reporting preparation.
• Monitor operational expenditure against approved budgets.
• Ensure supporting documents are audit-ready.
• Coordinate with external auditors during annual audits.

3. Corporate Administration

• Develop and maintain corporate policies and SOPs.
• Coordinate management meetings and prepare corporate reports.
• Monitor implementation of organizational initiatives.
• Maintain corporate documentation and records.
• Support strategic projects assigned by Management.

4. Legal & Compliance

• Ensure compliance with company policies and statutory regulations.
• Monitor validity of business licenses, agreements and certifications.
• Coordinate contract administration with legal advisors.
• Support PDPA, ISO and governance initiatives.
• Assist during regulatory inspections and compliance reviews.

5. Procurement & Purchasing

• Monitor procurement activities and purchasing processes.
• Ensure procurement complies with company policies.
• Evaluate quotations and supplier documentation.
• Monitor supplier performance and contract renewals.
• Coordinate inventory and asset procurement.

6. General Administration

• Oversee office administration and facilities management.
• Manage company assets and administrative records.
• Coordinate maintenance, insurance and office services.
• Monitor administrative budgets.
• Ensure effective document control practices.

7. Audit & Governance

• Coordinate internal audit preparations.
• Ensure departments maintain complete documentation.
• Monitor audit findings and corrective actions.
• Support implementation of governance best practices.
• Improve internal controls across departments.

8. E-Invoicing & Digital Compliance

• Coordinate implementation of Malaysia’s e-Invoicing requirements.
• Ensure compliance with LHDN e-Invoice regulations.
• Work closely with Finance to improve billing processes.
• Monitor documentation supporting e-Invoice transactions.
• Recommend automation opportunities for administrative workflows.

9. Project Management

• Lead corporate improvement projects.
• Monitor project timelines.
• Prepare progress reports for Management.
• Coordinate cross-department initiatives.
• Identify process improvement opportunities.

Key Performance Indicators (KPIs)

• HR operational compliance
• Audit readiness score
• Procurement compliance
• SOP implementation progress
• Budget monitoring accuracy
• E-Invoice compliance
• Legal documentation completion
• Internal process improvement initiatives
• Project completion rate
• Corporate governance compliance

Required Qualifications

Bachelor’s Degree in:

• Business Administration
• Human Resource Management
• Accounting
• Finance
• Corporate Administration
• Management
• Law (advantage)

Experience

• 4–7 years of working experience in Corporate Services, HR, Finance, Administration or Business Operations.
• Experience managing cross-functional corporate operations.
• Experience coordinating external auditors is an added advantage.
• Experience with ISO implementation is preferred.
• Experience with e-Invoice implementation is highly desirable.

Technical Competencies

• Human Resource Management
• Finance & Accounting Fundamentals
• Company Audit Coordination
• Internal Controls
• Procurement Management
• Corporate Governance
• Contract Administration
• Compliance Management
• E-Invoice Compliance
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Word & PowerPoint
• ERP or Accounting Systems
• Document Management Systems

Core Skills

• Company Audit Coordination
• Financial Analysis
• HR Administration
• General Administration
• Corporate Compliance
• E-Invoice Knowledge
• Budget Monitoring
• Procurement Administration
• Report Writing
• Documentation Management
• Process Improvement
• Project Coordination
• Risk Management
• Analytical Thinking
• Stakeholder Management

Pay: RM5,000.00 - RM6,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person