CTC Development Malaysia Hiring! Full Time Human Resources in Johor, Earn up to MYR 6,000 - Ricebowl

1. Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process, including manpower planning, job advertising, candidate sourcing, screening, interviews, reference checks, and offer management.
• Coordinate interviews with hiring managers and prepare interview schedules.
• Prepare employment contracts, offer letters, confirmation, promotion, transfer, and resignation documentation.
• Maintain recruitment databases and talent pools.
• Liaise with recruitment agencies, job portals, universities, and government agencies (e.g., PERKESO/MYFutureJobs).
• Prepare recruitment reports and monitor hiring KPIs.
• Coordinate onboarding activities for new employees.

2. Employee Lifecycle Management

• Administer employee onboarding, orientation, confirmation, promotion, transfer, contract renewal, and exit processes.
• Maintain accurate employee records and HR information systems.
• Process employee resignations, exit interviews, and clearance procedures.
• Coordinate offboarding and asset return.
• Update organisation charts and employee directories.

3. Payroll, Compensation & Benefits

• Prepare payroll inputs, including attendance, leave, overtime, allowances, commissions, bonuses, and deductions.
• Coordinate monthly payroll processing with Finance or the payroll service provider.
• Administer statutory contributions (EPF, SOCSO, EIS, PCB, HRD Corp).
• Manage employee medical insurance, group hospitalisation, GPA/GTL insurance, and other benefits.
• Handle employee claims and reimbursements.
• Maintain payroll records and ensure confidentiality.

4. Performance Management & Employee Development

• Coordinate probation evaluations, annual performance appraisals, and KPI reviews.
• Monitor employee performance review timelines.
• Support salary reviews, promotions, and increment exercises.
• Coordinate learning and development programmes.
• Maintain employee training records and HRD Corp claims where applicable.
• Assist in succession planning and talent development initiatives.

5. Employee Relations & Engagement

• Build positive employee relations and foster an engaging workplace culture.
• Organise employee engagement programmes, company events, team-building activities, wellness initiatives, and CSR activities.
• Handle employee enquiries and HR-related issues professionally.
• Support disciplinary investigations, counselling sessions, and grievance handling.
• Promote compliance with company values and policies.

6. HR Policies & Compliance

• Ensure compliance with the Employment Act 1955, Industrial Relations Act, Occupational Safety and Health Act (OSHA), Personal Data Protection Act (PDPA), and other applicable employment legislation.
• Develop, review, and implement HR policies, SOPs, employee handbooks, and HR forms.
• Support internal and external HR audits.
• Prepare HR reports, workforce statistics, and compliance documentation.
• Maintain confidentiality of employee information.

7. Administration & Office Management

• Manage office administration and daily administrative operations.
• Oversee office facilities, maintenance, cleanliness, and workspace management.
• Coordinate office renovations and repairs when required.
• Manage office equipment, printers, photocopiers, and company assets.
• Maintain inventory of office supplies, stationery, uniforms, and pantry items.
• Coordinate procurement of office supplies and administrative services.
• Liaise with vendors, service providers, landlords, and contractors.
• Manage courier services, incoming/outgoing mail, and document filing.
• Coordinate meeting room bookings and company events.
• Monitor company vehicles, season parking, access cards, and office security.

8. Records & Document Management

• Maintain employee personnel files and confidential HR records.
• Ensure proper document filing and records retention.
• Prepare HR letters, memos, reports, and presentations.
• Maintain HR dashboards and monthly HR reports.

9. Budget & Vendor Management

• Assist in preparing the HR and Administration annual budget.
• Monitor HR and administrative expenses.
• Obtain quotations and manage vendor evaluations.
• Process purchase requisitions, purchase orders, and invoice verification.
• Monitor service contracts and renewal schedules.

10. Continuous Improvement

• Identify opportunities to improve HR and administrative processes.
• Participate in HR digitalisation and system implementation initiatives.
• Support ISO, ESG, and quality management initiatives where applicable.
• Recommend process improvements to enhance operational efficiency.

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person